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Administrative Regulation Definitions

NEVADA
DEPARTMENT OF
CORRECTIONS

ADMINISTRATIVE REGULATION
DEFINITIONS

SUPERSEDES:
10/18/2010

ADMINISTRATIVE
REGULATIONS
MANUAL

UPDATED DATE
08/14/2013

700-HOUR CLIENT – AR 300

An individual who has been certified by Vocational Rehabilitation, as an individual with a disability.  These individuals may be placed on a certified hiring list as an option for interview.

ABANDONMENT – AR 740

The termination of review of any addressable grievance, at any level of the Inmate Grievance Procedure, resulting from the inmate’s failure to file a timely, proper or procedurally sufficient grievance.

ACADEMY COMMANDER – AR 902

The regional EDS staff members assigned as the coordinator/facilitator of the PST.

ACCOUNTING INQUIRY FORM – AR 201

The accounting inquiry form, DOC-544, is the form used by the inmate to resolve fiscal issues regarding the inmate’s account.

ADMINISTRATION OF MEDICATION – AR 635

The direct, single dose application of a medication to the body of a patient whether by injection, ingestion, or any other means.

ADMINISTRATIVE INVESTIGATION – AR 340

A formalized process regarding a complaint of employee misconduct.

ADMINISTRATIVE OFFICER OF THE DAY (AOD) – AR 113, 420

A designated administrator, who will be notified by the institution/facility of any unusual incident during off-duty hours, weekends, and holidays, facilitates communication and advises the institution/facility on-duty supervisors.

ADMINISTRATIVE REGULATIONS COMMITTEE – AR 100

Department staff and representatives of the Office of the Attorney General designated to develop and write the Department's Administrative Regulations Manual.

ADMINISTRATIVE REGULATIONS GATEKEEPER – AR 100

Designated Department staff that will be responsible for the finalization and distribution of the Administrative Regulations to the appropriate staff and other outside agencies.

ADMINISTRATIVE REGULATIONS PROJECT COORDINATOR – AR 100

Designated Department staff that shall be responsible for managing and coordinating the development of the Administrative Regulations.

ADMINISTRATIVE SEGREGATION – AR 507

A form of separation from the general population imposed by the classification committee, when the continued presence of the inmate in the general population or protective segregation would pose a serious threat to life, property, self, staff or other inmates, or to the security or orderly operation of the institution.

ADMISSION – AR 504

The process of receiving a newly committed inmate into the custody of the Department.

ADULTERATED MAIL – AR 750

Items of correspondence or publications that have an unknown substance on or in it.  Adulteration includes, but is not limited to, lipstick, stickers, white out, perfumes, and other unknown foreign substances. 

ADVERSE ACTION - AR 305

Action taken to try and keep someone from opposing a discriminatory practice, or from participating in an employment discrimination proceeding.

ADVISEMENT OF DEBTS OWING TO THE DEPARTMENT OF CORRECTIONS (DOC-540) – AR 225

The notification to all inmates of the validity of debts owed by inmates to the Department of Corrections after release or parole.

AGE DISCRIMINATION in EMPLOYMENT ACT of 1967 (ADEA) – AR 304

Prohibits individuals who are 40 years of age or older from employment discrimination based on age.

AGENCY ISSUE – AR 328

Items purchased by the Department and utilized by the custody employee in the course of their duties.

AGGRAVATING/MITIGATING CIRCUMSTANCES – AR 343

Issues that the appointing authority considers, before recommending discipline, which may justify lesser or greater discipline for a particular offense.  Examples of aggravating circumstances include but are not limited to repeated violations, refusal to commit to change and damage to the Department’s image.  Examples of mitigating circumstances include but are not limited to admission of complicity, remorse, commitment to appropriate subsequent behavior.

AGREED UPON PLACEMENT – AR 624

Results of the CANS checks indicate the potential caregiver successfully met the screening process and had no findings of substantiated child abuse and neglect. The potential caregiver could be an appropriate placement for the child.

AIDS (ACQUIRED IMMUNE DEFICIENCY SYNDROME) – AR 610

An inmate who has been exposed to the HIV virus and has progressed to stage 6 of the “Walter Reed Classification” criteria.

ALLEGED RESPONSIBLE INDIVIDUAL (ARI) - AR 305

The individual identified by the Charging Party as the Aggressor.

ALLOWABLE NATURAL ITEMS – AR 810

Natural items, including herbs, which the Department permits inmates to use during their worship.  See listing in Faith Group Overview.

AMBULATORY RESTRAINTS – AR 645

Soft wrist and leg restraints that are designed so that they allow the inmate to walk while restrained.

AMENDMENT – AR 212

A contract revising or changing the terms of the original contract.

AMERICANS WITH DISABILITIES ACT of 1990 – AR 304

Title I of the ADA prohibits employment discrimination against qualified individuals with disabilities.

APPLIANCE – AR 245

Medical device or product that augments a medical treatment or regimen that will be used by an individual for a specific disease or disorder.

APPLICANT – AR 349

For purposes of this regulation, a person submitting an application and being offered a position which has been designated as affecting public safety.

APPOINTING AUTHORITIES – AR 141, 223, 300, 306, 310, 311, 313, 316, 320, 322, 324,330, 331, 338, 339, 340, 343, 346, 348, 349, 352, 491, 740, 905, 908

Individuals to whom the Director has delegated authority to recommend and implement personnel actions.  Appointing authorities may include Assistant Directors, Medical Director, Wardens, and Correctional Programs Division Administrator.

APPROVED COURSE OF FIRE – AR 908

A Weapons/Firearms course designed to provide instruction for trainees/student or qualify Department peace officers and designated employees for qualification/certification as established in NAC, Chapter 289 and approved by the Employee Development Manager.

APPROVED HERBS – AR 809

Sage, sweet grass, cedar, dosa root, tobacco and Kinnikinnick (inner layer of the red willow)

APPROVED INMATE – AR 814

An inmate who has been approved to participate in a religious diet.

AR GATEKEEPER – AR 104

Designated Department staff that will be responsible for the finalization and distribution of the Administrative Regulations to the appropriate staff and other outside agencies.

AR MANUALS – AR 100

Manuals maintained by appointing authorities and designees in which the Department’s Administrative Regulations are kept and can be referenced.

AR PROJECT COORDINATOR – AR 104

Designated Department staff who shall be responsible for managing and coordinating the development of the Administrative Regulations.

ASSESSMENT – AR 601

Appraisal of a medically related problem or condition.

ASSIGNED CUSTODY – AR 503

The custody given to the inmate by the institution or facility classification committee.

ASSIGNED INMATES – AR 487

Inmates assigned to the maintenance division, by the classification committee, to work with the craftsmen as helpers.

ASSISTANT DIRECTORS – AR 306, 338, 340, 343

Positions specified as such in the State Department of Personnel Classification Plan, e.g. Operations, Correctional Industries, Support Services.

ASSOCIATE WARDEN – AR 314, 340

An assistant administrative officer in charge of “Operations” or “Programs” within an institution of the Department.

AUDIT – AR 490

The examination by a qualified person or persons who compare established standards with existing practices and report findings.

AUTHORIZED AMOUNT – AR 704

The minimum amount of state-issued clothing as approved by the Nevada Legislature in the budgetary process.

AUTHORIZED ASSOCIATION – AR 345

Association in legitimate community group activities (i.e. churches, P.T.A.'s, etc.)

AUTHORIZED CONTACT – AR 345

Contact which is a requirement of assigned duties or which has been specifically approved by the Warden/Division Head upon written notice.

AUTOMATIC STOP ORDER – AR 635

A drug order is stopped after a predetermined time.

ATHLETIC AND RECREATION SPECIALIST – AR 830

The person whose primary responsibility is to provide a program of athletic and recreation activities for the inmates of the institution of which they are employed.

ATTACHMENT – AR 212

Supplemental information regarding a particular contract. This includes, but is not limited to, the solicitation, scope of work, contractor’s response, negotiated response, if applicable, insurance requirements and the Department Security Regulations.

ATTORNEY'S REPRESENTATIVES – AR 722

Persons who are employed by an attorney to assist in legal matters.  Examples would include paralegals and private investigators.  Such individuals are entitled to the same client-attorney privileges as the attorney. Inmates may not serve as attorney representatives. 

AUTOMATIC STOP ORDER – AR 635

After a predetermined time, a drug order is stopped unless: (1) the order indicates a specific number of doses to be given; (2) an exact period of time for the administration of the drug is indicated; or (3) the attending physician reorders the drug.

BEDS IN EXCESS OF CAPACITY – AR 510

Those beds added to individual housing areas or facilities in excess of the emergency capacity threshold for temporary housing.

BEHAVIORAL HEALTH PROBLEM – AR 643

A situational and/or personality problem that may benefit from mental health intervention, usually on an outpatient basis.

BOARD OF PARDONS – AR 537

The Board of Pardons consists of the Governor, the Justices of the Nevada Supreme Court, and the Attorney General. The Executive Secretary of the Board of Parole Commissioners also serves as the Executive Secretary to the Board of Pardons.

BOARD OF PAROLE COMMISSIONERS – AR 537

The members of the Board are appointed by the Governor. A chairman of the Board is appointed by the Governor from among the members. The business of the Board is managed by an Executive Secretary. Decisions of the Board, regarding parole, are final.

BOARD OF STATE PRISON COMMISSIONERS – AR 100

The State’s administrative board for the Department.  The board consists of the Governor, Attorney General, and Secretary of State.

BODY CAVITY SEARCH – AR 492, 624

The physical inspection of any bodily orifice.

BRASS SLIP – AR 201, 245, 260, 815

The Inmate Account Transaction Request Form, DOC-509, by which inmates can access their individual trust account in the Prisoners Personal Property Fund (PPF).

CALENDAR DAY – AR 740

Each day of a calendar year.

CALL BACK PAY – AR 320

A full time classified employee must be paid 2 hours of call back pay at the rate of time and one half of their normal rate of pay if their employer calls them back to work during their scheduled time off without having notified them before the completion of their last normal working day.

CANTEEN INVENTORY CONTROL SYSTEM (CSIS) – AR 204

The computer software developed by Inmate Services for the overall operation of the Inmate Store/Coffee Shop.

CARDIOPULMONARY RESUSCITATION (CPR) – AR 630

A means of resuscitation approved by the American Heart Association and/or the American Red Cross.

CAREGIVER – AR 624

A person or persons providing foster, adoptive, relative or friend (fictive kin) care for a child or a person who provides care in a treatment home or residential treatment facility in which a child is placed.

CASE REVIEW – AR 245

An analysis, upon request, of a complete medical record by qualified medical staff experienced in medical record review to make a determination of the nature and quality of care delivered to the patient.

CAUSES FOR CORRECTIVE/DISCIPLINARY ACTION – AR 339, 340

Any act of misconduct.

CAUSTIC MATERIAL – AR 443

A substance capable of destroying or causing a destruction of other material by chemical reaction.  (See OSHA Table C, attached.)

CENSORSHIP – AR 722, 750

The suppression, deletion, or seizure of anything considered objectionable under this regulation.  Censorship may include, but is not limited to:

·        Deleting portions of a letter

·        Returning the letter either in its entirety or in part to the sender; and

·        Removing printing or pictures, adulterated mail or rendering any portion of the contents unintelligible.

CENTRAL CLASSIFICATION – AR 503, 506, 509

The term that describes the administrative function carried out by the Offender Management Administrator / designee including, but not limited to, final approval of certain specified classification actions.

CENTRAL FILE (C-FILE) - AR 560, 568, 569

A partial compilation of criminal records, documents, and records of correctional supervision maintained by the OMD for the purpose of sentence management, detainers, classification, and for use in management information and statistics.

CENTRAL MONITORING CASE (CMC) – AR 522

An inmate identified under provisions of this regulation who presents special needs for management while incarcerated.

CENTRAL MONITORING SYSTEM (CMS) – AR 522

The specific application within the Nevada Corrections Information System which documents separatee and Central Monitoring case data.

CEO – AR 489

Compliance Enforcement Officer

CERTIFICATION – AR 813

A determination made by members of the Psychological Review Panel that the offender does not represent a high risk to re-offend, based on currently accepted standards of assessment.

CERTIFICATION LIST – AR 300

An authorized list issued by the State Department of Personnel for the purpose of hiring a qualified individual into a vacant position.

CERTIFICATION OF RECEIPT/POSTING OF OFFENDERS’ STORE FUND MONTHLY REPORTS FORM (DOC-014) – AR 225

The form that verifies when the posting of the Offender’s Store Fund Monthly Report occurred and the location of posting within the institution/facility for inmate access.

CERTIFIED COURSE (PST) – AR 902

A course of basic training presented by the Department and certified by the Executive Director of the Commission on Peace Officers’ Standards and Training to have met the minimum standards of training established by the Commission.

CERTIFIED STATUS – AR 902

Ensures compliance with or exemption from the employment qualifications and training requirements established by the Commission.

CES – AR 489

Compliance Enforcement Supervisor

CEU – AR 489

Compliance Enforcement Unit

CHAIN OF CUSTODY FORM – AR 491

The document used to record the collection, storage and transport of an inmate specimen.

CHAPLAIN – AR 810

An ordained or credentialed person employed by the Department to provide religious programming and Faith Group services to inmates in the custody of the Department.

CHARGE – AR 304

As used in this regulation, a charge (complaint) refers to a written statement or claim (informal/formal) by an applicant for employment, department employee or former employee, reporting an alleged act of employment discrimination because of race, color, national origin, religion, sex, sexual orientation, age, disability or retaliation.

CHARGEABLE ITEM – AR 634

A prescription or medical device issued to an inmate that is not approved for exemption for which the inmate will be assessed a co-payment.

CHARGING PARTY - AR 305

The person by whom a complaint is filed.

CHECK OUT CARDS – AR 308

A card used to indicate removal of a file from its assigned place in the Department Personnel Division.

CHIEF OF NURSING SERVICES – AR 600

Administer and direct the organized nursing services of multiple prison facilities within their geographic area and supervise the institutional Directors of Nursing Service.

CHILD ABUSE and NEGLECT SYSTEM (CANS) – AR 600

Child Abuse and Neglect Registry System.

CHRONIC CARE – AR 625

Health care provided to patients over a long period of time.

CLAIMS FOR MILEAGE – AR 265

Standard mileage allowances for state business on the basis of official state highway map mileage between points traveled.

CLASS – AR 310, 316

A group of positions sufficiently similar with respect to their duties and responsibilities that the same title may be reasonably and fairly used to designate each position allocated to the class, substantially the same tests of fitness may be used, substantially the same minimum qualifications may be required and the same schedule of compensation may be applied with equity.

CLASSIFICATION – AR 503, 504

A process for determining the needs and requirements of offenders for whom confinement has been ordered and for assigning them to housing units, programs and custody levels according to their needs and existing resources; and safety and security issues.

CLASSIFICATION PLAN – AR 507

A plan to prepare inmates for release from administrative segregation and to direct them in appropriate programming.

CLASSIFIED SERVICE – AR 310, 311, 316, 320, 343, 347

All positions in the public sector, which are not included in the unclassified service.  Refer to NRS 284.150.

CLERGY – AR 810

A person ordained or credentialed by a religious body to perform pastoral spiritual services for followers of a religious Faith Group.

CO-PAY ASSESSMENT – AR 634

Assessed charges for medication or medical care that is imposed by NRS 209.246.

CODE OF ETHICS – AR 109

A set of rules describing acceptable standards of conduct for all employees.

COMBINED DNA INDEXING SYSTEM (CODIS) – AR 641

A DNA indexing system operated by the Federal Bureau of Investigation.

COMBUSTIBLE LIQUID – AR 443

A substance with a flash point at or above 100 degrees Fahrenheit as classified in OSHA, Table C.

COMMERCIAL SOFTWARE - AR 141

Software purchased in the community to meet generic business needs (such as for a word processing or creating spreadsheets), as opposed to software developed by an organization’s information technology staff or by contract to meet an organization’s unique requirements.

COMMUNAL ITEMS BOX – AR 810

A box maintained in the chapel or other assigned religious area, in which are kept the approved items for group worship.

COMMUNICABLE DISEASE – AR 614

A disease which is caused by a specific infectious agent or its toxic products, and which can be transmitted, either directly or indirectly, from a reservoir of infectious agents to a susceptible host organism. A disease that may be transmitted directly or indirectly from one individual to another.

COMMUNITY ASSIGNMENT – AR 614

Any work or housing assignment, which is outside of the security perimeter of an institution, is considered a community contact area.  This includes, but is not limited to:  conservation camps, restitution centers, work release, and outside government work.

COMPLAINANT – AR 305

As used in this regulation, a complaint refers to a statement or claim (verbal/written) by an applicant for employment, department employee or former employee, alleging any act of employment discrimination because of sexual harassment.

COMPLAINANT – AR 340

The individual person that reports an allegation of misconduct to the Department regarding any of its employees.

COMPLAINT – AR 343

Any anonymous, identified or third-party allegation, complaint, or grievance regarding employee misconduct or poor performance.

COMPLAINT CATEGORIES – AR 340, 343

Complaints are classified into one of three categories defined as follows:

·        Category 1

Ø   Illegal conduct.

Ø   Unauthorized or excessive use of force, abuse of authority, neglect of duty, violation of rights, or workplace violence.

Ø   Insubordination or dishonesty.

Ø   Conduct that compromises or has the potential to compromise an employee’s ability to perform their duties or to provide service impartially.

Ø   Discriminatory or harassing conduct, comments, remarks or behavior.

Ø   Significant noncompliance, failure to comply, or disregard of Federal, State, or Departmental guidelines, policies, procedures, recognized agreements, rules, regulations, or directives.

Ø   Serious breaches of security.

·        Category 2

Ø   Making discourteous, disparaging, or improper remarks or the spreading of malicious rumors that are disruptive to the Department, its staff and employees.

Ø   Minor noncompliance or failure to comply or disregard of Federal State, or Department guidelines, policies, procedures, recognized agreements, rules, regulations or directives.

Ø   Allegation of poor or less than standard performance involving misconduct that may or may not require an interview, an investigation, or gathering and securing evidence that when completed may result in corrective or disciplinary action up to and including termination or the filing of criminal charges.

Ø   Conduct that is unbecoming or discredits the Department.

§         Category 3

Ø   Noncompliance, failure, or disregard of Department guidelines, policies, procedures, recognized agreements, rules or directives that do not rise to the level of a Category 1 or 2 complaint.

Ø   Conduct that may tend to reflect unfavorably upon the employee or the Department.

Ø   Any allegation that does not rise to the level.

COMPLAINT CLASSIFICATION – AR 340, 343

The evaluation and placement of complaints into one of three categories to ensure investigation at the appropriate level.

COMPLAINT UNIT SUPERVISOR – AR 268

Staff member designated by the Inspector General to investigate report and process all claims pertaining to department vehicles and state property.

COMPUTED CUSTODY – AR 123, 503, 504

The objective custody level dictated by a numerical score given to selected case factors relevant to the classification process and calculated through the Objective Classification Instrument.  The computed custody is determined when an inmate falls within a specified score range or when a specific limitation exclusion is entered.

CONFIDENTIAL INFORMATION – AR 568, 569, 750

Any information classified as confidential by the Department under the authority of statute and case law and is kept secret from the inmate or all other unauthorized persons, agencies or entities.  Confidential information is not limited to medical and mental health information and includes, information that if disclosed would (3-4095):

·        Endanger the health and/or safety of the subject or other persons;

·        Endanger the security of any Department facility;

·        Disclose personal information pertaining to a person other than the inmate when the information would not reasonably be a part of the inmate’s knowledge or experience;

·        Impede an investigation or prevent the Department from accomplishing its statutory purpose and function in criminal, civil, or administrative matters; and

·        Provide information required by statute to be withheld from the individual to whom it pertains.

CONFIDENTIAL REGULATION – AR 100

Any regulation designated as “confidential” by the Director of the Department and therefore has only limited access to specific outside agencies and personnel.

CONFIRMED – AR 548

In the context of AR 548, a confirmed hold or detainer is one in which the Warrant Coordinator has received a certified copy of the judgment or warrant from the other agency.

CONFISCATED CASH – AR 258

Any unauthorized cash found on an inmate incarcerated in the Nevada Department of Corrections.

CONTINUOUS CYCLE COUNTS – AR 204

The procedure of the counts performed by the retail storekeeper as specified in the Cyclic Physical Inventory Procedure defined below.

CONTINUOUS QUALITY IMPROVEMENT – AR 601

A process by which health care issues are identified and resolved through objective and systematic monitoring.

CONTRABAND – AR 711, 722

·        Any item or article not authorized by departmental regulations, or in excess of the maximum quantity permitted, or which is received or obtained from an unauthorized source is contraband. 

·        Any item or article of property that poses a serious threat to the security of an institution and ordinarily never approved for possession or admission into the institution, and any item or article which may be, or has been authorized for possession at one time, but now is prohibited for possession due to health, fire or safety concerns.

·        Any authorized property that has been altered.

CONTRACT MONITOR – AR 212

A designated department employee with the responsibility to document all aspects of contract compliance in accordance with NRS Chapter 333, NAC Chapter 333, and SAM Chapter 300.

CONTRACT SERVICE PROVIDER – AR 352, 740

A private person or organization that agrees to furnish materials or to perform services for the Department or any of its institutions at a specified price.  A contract service provider is subject to all applicable rules and regulations of the Department.

CONTRACT SUMMARY – AR 212

A form prescribed by the Board of Examiners to provide an accurate description of the contract document and fiscal responsibilities.

CONTRACTOR – AR 142

An individual or company who provides services or goods to the Department under a contract.

CONTRACTS – AR 212

The document used to enter into a legal arrangement with outside entities for services and/or supplies including Interlocal and Cooperative Agreements.

CONTROL NUMBER – AR 265

Tracking/authorization number issued for approved travel expenses.

CONTROL TERMINAL AGENCY (CTA) – AR 139

The state agency, designated by the NCIC advisory policy board, which ahs responsibility over all users of the state NCIC users.

CONTROLLED SUBSTANCE – AR 635

Class(es) of drugs designated by the State Board of Pharmacy as Controlled Substance(s). These drugs required enhanced licensing, accountability and control in ordering, storing, prescription and administration.

CONVALESCENT CARE – AR 625

Health care provided to patient recovering from illness or injury.

COOPERATIVE AGREEMENTS – AR 212

An agreement between two or more public agencies for the “joint exercise of powers, privileges and authority,” including, but not limited to law enforcement.

COPYRIGHT – AR 141, 142

A set of specific rights to content use, manipulation, and distribution that the federal law grants content creators.  Software is considered content.

CORONER – AR 420

A public officer whose chief duty is to determine by inquest the cause of death not obviously due to natural causes.

CORRECTIONAL CASE RECORDS MANAGER (CCRM) – AR 560, 564

The employee responsible for the maintenance of records pertaining to the convictions, sentences, and time credit records of all inmates in the custody of the Department.

CORRECTIONAL EMPLOYEE/ OFFICER BASIC TRAINING PROGRAM – AR 604

The Department’s 320-hour certified Correctional Employee/Officer Basic Training Academy for the Department’s peace officers.

CORRECTIVE ACTION – AR 343

Verbal counseling, written counseling, special evaluations or letters of instruction.

COUNCIL LEADER – AR 809

Three inmates chosen by the Native American participants to represent them.  Their names must be registered with the Associate Warden of Programs (AWP) or/and Associate Warden of Operations (AWO) and Chaplain.

COUNSEL-SUBSTITUTES – AR 722

Inmates approved, via the classification process, to assist other inmates as authorized by regulation. 

COURT DETAIL OFFICER – AR 431

An officer who escorts an inmate from the institution to court and return.

CRAFTSMEN – AR 487

Free maintenance personnel such as carpenters, painters, plumbers, electricians, heat plant engineman, electronics technicians, etc.

CRIMINAL CONDUCT – AR 708

Behavior that is in violation of any local, state, federal statute.

CRIMINAL HISTORY RECORDS INFORMATION (CHRI) – AR 560

These records contain data collected by criminal justice agencies on adult individuals, consisting of a description and notations of arrests, detentions, formal criminal charges, and dispositions.

CRIMINAL INVESTIGATION – AR 340

A formalized process regarding a complaint of employee misconduct that alleges a violation of law.

CRIMINAL JUSTICE INFORMATION – AR 139

Information collected by criminal justice agencies that is needed for the performance of their legally authorized, required functions.  With specific regard to the Department of Corrections it would include information on Wanted Persons, and documented Criminal History.

CRITERIA – AR 601

Predetermined objective elements of patient care used to measure extent, value, or quality.

CRITICAL/TRAUMATIC INCIDENT – AR 154

A situation in which one feels victimized or overwhelmed by a sense of vulnerability and/or lack of control, with possible physical, psychological, and/or emotional consequences.  Examples of critical/traumatic incidents include, but are not limited to, the following:

·        Physical assault;

·        Sexual assault;

·        Death of a staff member, volunteer or close work associate, or inmate;

·        Psychological assault or death threat;

·        Threats of serious bodily injury or death;

·        Hostage or riot situations;

·        Witnessing of a suicide or an attempted suicide of a staff member, volunteer, close work associate or inmate;

·        Exposure to a potentially life-threatening disease; and

·        Natural disaster or fire.

CUSTODY – AR 504, 521

The level of supervision and control exercised over individual inmates for their management within the Department.

CUSTODY EXCLUSIONS – AR 506, 509

Case factors documented in sections C and D of objective classification instruments, which exclude an inmate from reduced custody levels, which documents the reasons for not assigning the computed custody level.

CYCLIC PHYSICAL INVENTORY PROCEDURE – AR 204

A continuous procedure performed by the retail storekeeper, whereby a portion of the inventory items are counted and corrected each week.  The schedule is such that all items at a location will be completely counted twice a year, in addition to the complete annual physical inventory count.

DAILY DEPARTMENTAL COUNT SHEET – AR 570

A summary of the movement reported by each institution, facility, and the Central Statistician, computed by the Nevada Corrections Information Systems (NCIS).

DAILY MOVEMENT SHEET – AR 570

A document produced by each institution and facility and the Network Specialist, reporting specific inmate movement which occurred during the previous 24 hours.  This document records important changes in an inmate’s status and provides the Department with the means to conduct a daily reconciliation of the count.

DATING RELATIONSHIP – AR 346

A relationship between a supervisor and an employee who is in the direct line of authority of the supervisor that involves or may reasonably lead to a consensual amorous or sexual relationship.  This does not include business lunches or other platonic associations.

DANGEROUS MATERIALS – AR 443

Any materials or a substance that poses a hazard to employees or employee.

DEBRIEFING – AR 154

A meeting immediately following a critical/traumatic incident with employees who were directly affected by an incident, in order to provide information and assess any need for further mental health services.

DEBRIEFING – AR 645

For the purposes of this regulation, a meeting with staff to provide feedback and support following a major incident.

DELIVERING/DISTRIBUTION MEDICATION – AR 635

To furnish packaged prescriptions, which have been dispensed by the Central Pharmacy, to a patient for self-administration.

DEMOTION – AR 343

Any movement of a permanent employee to a class having a lower grade than the class previously held.

DENTAL ASSISTANT – AR 631

A person who assists the dentist in routine and emergency procedures in all areas of dental care including diagnostic, preventative, restorative and oral surgery.

DENTAL PROSTHETICS – AR 631

A manmade device needed for mastication.

DENTAL PROSTHETICS TECHNICIAN – AR 631

A person, who fabricates, assembles and repairs dental prosthetics such as dentures and partial dentures.

DEPARTMENT – AR 100, 110, 115, 120, 123, 141, 142, 154, 201, 223, 258, 260, 265, 300, 306, 310, 311, 313, 314, 316, 317, 318, 319, 320, 322, 324, 328, 330, 331, 338, 339, 340, 343, 346, 347, 348, 349, 352, 355, 357,358, 401, 424, 446, 486, 490, 491, 492, 507, 509, 523, 604, 630, 641, 653, 705, 722, 750, 810, 813, 854, 901, 902, 905, 907, 908

The Nevada Department of Corrections.

DEPARTMENT CHARGE ACCOUNT – AR 258, 722

The account that various inmate charges are posted to when the inmate has non-sufficient funds in their PPF account.

DEPARTMENT CHARGES – AR 258, 722

Charges incurred by an inmate with non-sufficient funds in their individual account in the PPF but ultimately reimbursed to the Inmate Welfare Fund by that inmate through deductions from later deposits and/or payrolls.

DEPARTMENT COMPUTER EQUIPMENT - AR 141, 142, 143

Any information technology device or system that is owned, maintained, or operated by the Department, or is used at any Department location.

DEPARTMENT DISCIPLINARY HEARING OFFICER – AR 343

An appointing authority or designated Department representative not otherwise involved in the discipline, and charged with conducting pre and post disciplinary hearings.

DEPARTMENT DISEASE CONTROL SPECIALIST – AR 329

The individual appointed to the classified position within the Department to oversee and monitor occupational exposure responsibilities of the Department within the guidelines of the Occupational Safety and Health Association (OSHA), Center for Disease Control, local Health Departments and to ensure compliance of the Department Exposure Control Plan. (AR 604)

DEPARTMENT FILE – AR 310, 311, 317, 343, 358

The Personnel, Medical, and Payroll files maintained by the Personnel Division within the Nevada Department of Corrections Personnel Office in Carson City.

DEPARTMENT INTELLIGENCE COORDINATOR – AR 446

The Security Threat Group Unit Supervisor.

DEPARTMENT ISSUED WEAPONS – AR 908

Weapons/Firearms issued/used routinely by the Department’s institutions/facilities employees and peace officers for the purpose of providing safety, security and prevention of escape.

DEPARTMENT PAYROLL OFFICE – AR 320, 322, 328

The payroll office located in the Department Personnel Division in Carson City who supervises all payroll functions within the Department.

DEPARTMENT PERSONNEL DIVISION – AR 300, 306, 308, 310, 311, 313, 314, 316, 328, 329, 330, 337, 343, 347, 348, 349, 352, 355, 358

The Personnel Division within the Nevada Department of Corrections.

DEPARTMENT PERSONNEL OFFICER – AR 322, 349

The administrative officer in charge of the Department’s Personnel Division, and Custodian of Records maintained within the Department Personnel Division.

DEPARTMENT SAFETY AND HEALTH SPECIALISTS – AR 329

The individuals appointed to classified positions within the Department to administer, manage, supervise and coordinate the safety, health, tort claims and risk management issues.

DEPARTMENT SAFETY COMMITTEES – AR 319

Each institution Safety Committee is established and chaired by the Associate warden of programs.  Camps and Restitution Centers will have a representative sit on the institutional committees.

DEPARTMENT 2 (DEPT2) ACCOUNTS – AR 258

The account in which all legal copies are posted for monitoring compliance with the legal copy limit.

DEPOSITS FROM SOURCES OTHER THAN WAGES – AR 258

Money orders and cashiers checks deposited on behalf of an inmate that are generally from outside the institution and sent from friends and relatives.

DESIGN CAPACITY – AR 510

The design capacity of each cell is one bed per cell.  Dormitory-style housing areas will have individual design capacities provided.  The number of inmates will not exceed a facility rated (design) bed capacity.

DESIGNATED CONTACT

The Department Personnel Division staff member designated by the Department Personnel Officer for the purposes of this procedure.

DESIGNATED EMPLOYEES – AR 902

For the purposes of this regulation, the employees of the Department designed by the Director to be peace officers, or attend the Correctional Employee/Officer Basic Training Program (e.g. Maintenance staff, Food Services Staff, Inspector General’s Investigators, Correctional Caseworker Specialists, etc.).

DESIGNATED EMPLOYEE – AR 908

Department employees designated by the Director to function as a peace officer or authorized to carry a weapon/firearm in the course of their duties and assignments.

DESIGNATED HEALTH CARE PROVIDER – AR 314

A medical provider contracted by Department of Administration, Risk Management Division, on behalf of the state agencies with police officer staff.

DETAINER – AR 548

Refers to a notice of intent to pursue a felony prosecution of an untried indictment, information, or complaint by a prosecuting official.

DETOXIFICATION – AR 625

The gradual withdrawal of an individual from drugs or alcohol.

DIAGNOSTIC CARE – AR 623

Tests and examinations performed to determine a disease process.

DIAGNOSTIC STUDY – AR 624

Radiographic examination (x-ray), MRI, CT Scan, etc.

DIRECT LINE OF AUTHORITY – AR 346

An employee’s immediate supervisor, that supervisor’s supervisor and each subsequent level of supervision through the employee’s chain of command to the Director.

DIRECT ORDER – AR 616

For the purposes of this regulation, a written or verbal order from a Physician or Mid-level Practitioner to medical personnel that instructs them to carry out a specific treatment, test, or medical procedure on a given patient.

DIRECT PURCHASE AUTHORITY (DPA) – AR 204

Refers to the authority granted by the Nevada State Purchasing Division, allowing the Inmate Stores/Coffee Shops to purchase goods direct from the vendor without the formal bid process.  The DPA is only for goods resold to inmates.

DIRECTOR – AR 107, 110, 111, 114, 120, 154, 201, 204, 223, 306, 310, 311, 313, 316, 320, 324, 328, 330, 331, 338, 340, 343, 346, 347, 352, 355, 401, 424, 491, 509, 604, 630, 641, 722, 854, 901, 902, 905

The Director of the Nevada Department of Corrections.

Director of Nursing Services– AR 600

A registered nurse licensed in the State of Nevada, designated by the Chief of Nursing Services to provide general supervision for all nurses and medical technicians at a specific facility and act as health care administrator for that facility.

DISABILITY – AR 740

A physical or mental impairment of the inmate that substantially limits one or more major life activities.

DISABLING DAMAGE – AR 348

Refers to one or more vehicles that cannot be driven from an accident scene.

DISCIPLINARY ACTION – AR 343

The action imposed by the Department for failure to follow the rules, regulations, policies, procedures or orders.  The forms of disciplinary action are:  (1) dismissal, (2) demotion, (3) suspension without pay, and (4) written reprimand.

DISCLOSE – AR 568, 569

To reveal, release, transmit, transfer, disseminate, or otherwise make accessible or communicate all or any part of any record orally, in writing, electronically, or by any other means to the data subject or any other person, agency, or entity by the Department.

DISEASE CONTROL SPECIALIST III – AR 621

The person designated to schedule Infection Control Meetings, and coordinating the Infection Control Plan with Medical Administration and regulatory agencies throughout the state.

DISPENSING MEDICATION – AR 635

The furnishing of a prescribed medication in any amount greater than that which is necessary for the present and immediate needs of the ultimate user, i.e., multiple doses.

DISPOSAL – AR 750

Removal from the institution/facility of unauthorized items, which are taken from inmate mail and correspondence.

DISRUPTIVE GROUP – AR 446

An STG that the Deputy Director of Operations and the Inspector General certify as formally posing a threat to the security of the institutions, based upon their activity, behavior, status and/or whose activity, behavior or involvement in an event associated with an STG jeopardizes the safety and security of the staff, institution(s), inmate(s), or the community, and who cannot be managed by routine measures.

DISTRIBUTION DATE

The date the Administrative Regulations Gatekeeper distributes the Administrative Regulations.  This date may not be the same date the Director’s signature is obtained.

DIVISION HEADS – AR 105, 142, 300, 306, 310, 311, 313, 314, 316, 317, 320, 322, 324, 328, 337, 339, 340, 343, 346, 348, 349, 486, 740

Division Heads include those individuals responsible for the major divisions of the Department such as Personnel, EEO, Professional Development Officer, Inmate Services, Fiscal, Inspector General's Office, Procurement, Accounting, Offender Management, Store and Medical.

DNA SPECIMEN – AR 641

For the purposes of this administrative regulation the specimen utilized is a saliva specimen, unless a blood specimen or other type is specifically ordered.

DONATED/SURPLUS COMPUTER EQUIPMENT - AR 141

Any information technology device, software or system that is not purchased by the Department, of which ownership, maintenance or control will be transferred to the Department for use of any Department location or by any Department staff.

DRIVER – AR 348

A Department employee that is required to maintain a Commercial Driver’s License (CDL) in the performance of their duties.

DRUG DETECTION K-9 – AR 409

A specially trained dog that is able to search and locate the four basic types of narcotics; Methamphetamine, Cocaine, Heroin and Marijuana.

DUCATS – AR 204, 260

Books of coupons with various denominations used by Department staff, retirees and employees occupying office space in department locations for the purchase of hobbycraft items, employee services, and coffee shop/canteen purchases.

DUI PROGRAM (305 PROGRAM) – AR 523

A two phase DUI Offender Alcohol Treatment Program offered to minimum custody male and female inmates within the Department at designated facilities; the second phase is a residential confinement program, for qualifying inmates, which is supervised by the Division of Parole and Probation.

EEO AND PROFESSIONAL DEVELOPMENT OFFICER – AR 308, 324, 908

The Department Equal Opportunity Officer as designated by the Director.  The EEO and Professional Development Officer is the designated Custodian of Records for EEO, Employee Development Division.

EEO/EMPLOYEE DEVELOPMENT DIVISION – AR 319, 358, 347, 901, 902, 905, 907

The Division officially tasked by the Department with:

·        Monitoring and investigating allegations of violations of the EEO/Employee Development and Employee Relations administrative regulations; and

·        Design, development, evaluation and implementation of the training and employee development programs.

EEO OFFICER – AR 319

For the purposes of this regulation, the Department’s designated position within the EEO/Employee Development Division that monitors and investigates allegations of violations of Title VII 42.

ELECTIVE/COSMETIC SURGERY – AR 618

Surgery that is not medically necessary to preserve life or limb.

ELECTRONIC MAIL (E-MAIL) – AR 142

The transmission of messages over communications networks.

EMERGENCY – AR 325, 337, 552, 740

Any significant disruption of normal institutional or Departmental procedure caused by riot, escape, fire, natural disaster, employee action or other serious incident the resolution of which cannot be delayed without creating a breach in security or serious bodily injury or irreparable harm to any person based on medical, dental, or other appropriate life/safety issues.

EMERGENCY CAPACITY THRESHOLD – AR 510

The point at which the population density of the individual housing unit or institution requires the use of unconventional housing or the population represents significant wear and tear on the physical plant or the normal supervision ability of the staff or the ability of the utility infrastructure to support the population.

EMERGENCY GRIEVANCE – AR 740

A grievance that poses an immediate threat to the welfare, safety, or security of an inmate when processed through normal channels.

EMERGENCY MEDICAL CARE – AR 329

 

Medical care rendered by a physician or chiropractor as a result of an industrial injury or occupational exposure.

EMERGENCY SITUATION – AR 107

Any significant disruption or normal facility or agency procedure, policy, or activity caused by riot, escape, fire, natural disaster, employee action, or other serious incidents.

EMPLOYEE – AR 311, 314, 317, 322, 324, 328, 329, 330, 337, 339, 340, 343, 347, 348, 349, 352, 357, 401, 569

A person legally holding a position with the Department in the public service as defined in NRS 284.015.

EMPLOYEE APPRAISAL & DEVELOPMENT FORM (NPD-15)

A written statement which details an Employee’s work performance, completed on the form prescribed by the State Department of Personnel.

EMPLOYEE ASSISTANCE PROGRAM – AR 319

A professional counseling program that is a benefit to all State of Nevada employees.  This program assists all State employees and their family members with personal and job-related problems.

EMPLOYEE DEVELOPMENT MANAGER (ED Manager) – AR 319, 901, 902, 905, 907, 908

The position within the EEO/Employee Development Division responsible for the administration, management and supervision of the Employee Development Specialists.

EMPLOYEE DEVELOPMENT SPECIALISTS (EDS) – AR 604, 901, 902, 905, 907, 908

The designated Employee Development Staff responsible to ensure the Division’s assigned tasks of training and employee development are performed.

EMPLOYEE/MANAGEMENT RELATIONS COMMITTEE (EMRC) – AR 324

That committee, as comprised herein, describes and itemizes the major elements, responsibilities and schedule to be followed.

EMPLOYEE SERVICES – AR 260

Services provided to Department employees by institutionally paid inmates using state owned equipment.

EMPLOYEE SERVICES-TRADE SCHOOL – AR 260

Services provided to Department employees by inmates enrolled in programs established and operated by local school districts.

EMPLOYER – AR 329

Every person, firm, voluntary association and private corporation, including any public service corporation, which has in service any employee under contract of hire or inclusive of NRS 617.110.

EMPLOYMENT DISCRIMINATION – AR 304

Refers to discriminatory employment practices such as bias in hiring, promotion, job assignment, termination, and compensation, and various types of harassment on the basis of protected categories.

ENVIRONMENTAL HEALTH - AR 490

All the conditions, circumstances and surrounding influences which affect the health of persons or groups required to be in an area.

ENZYME-LINKED IMMUNOSORBENT ASSAY (E.L.I.S.A.) - AR 610

A blood test used for an initial screen for HIV detection.

EQUAL EMPLOYMENT OPPORTUNITY – AR 304

Providing equal opportunity in employment on the basis of merit and fitness without regard to an individual’s membership in a protected group.

EQUAL EMPLOYMENT OPPORTUNITY COMMISSION (EEOC) – AR 304

The Commission is responsible for enforcing all federal employment laws to eradicate workplace discrimination.

ESCORTED LEAVE – AR 545

A period of time, which an inmate is allowed to leave the facility and go into the community, with staff supervision.

ESSENTIAL FUNCTIONS – AR 314

The functions that a person who holds the position must be able to perform, unaided or with the assistance of reasonable accommodations.

ESSENTIAL MEDICATIONS – AR 608

Those life or health sustaining medications that have been prescribed to sustain an inmate’s health or well-being.

ETHNIC GROUP – AR 304

A group of individuals who share a common religion, color, or national origin.

EVALUATION – AR 813

Review of an offender based upon assessment of data from psychological testing, file review, criminal history, behavioral background, prison conduct, staff observation, and other relevant materials submitted for the panel’s consideration.

EXCEPTION REPORTER – AR 320

Reports only exceptions, i.e., annual, sick, compensatory time, shift differential, holiday.

EXCEPTIONAL CIRCUMSTANCE – AR 722

Circumstance involving safety, security and inmate management necessitating exceptions to procedures. 

EXCESSIVE – AR 740

More than four (4) unfounded, frivolous or vexatious grievances in a single month.

EXCLUSIONS FOR PLACEMENT – AR 624

Refusal by the potential caregiver to sign the "Consent for Child Abuse & Neglect Substantiated Report Check and Authorization for Release of Information"; results of the CANS check indicate the potential caregiver did not successfully meet the screening process due to a history of substantiated child abuse and neglect finding(s); failure to provide proof of marriage; failure to provide proof of paternity. In these instances, the potential caregiver would not be an appropriate placement for the child or there is an inability to determine appropriateness of the placement.

EXECUTIVE ASSISTANT - AR 154

The staff member assigned to the Director to handle designated tasks.

EXEMPT POSITIONS – AR 343

Unclassified or classified positions designated in the State of Nevada Classification and Compensation Plan by the letter ‘E’, indicating that compensation for overtime is not required by Fair Labor Standards Act (FLSA) guidelines.

EXEMPT ITEM – AR 634

A prescription or medical devise issued to an inmate for which the inmate will not be assessed a co-pay.

EX-FELON – AR 716

Any person who has been convicted of a felony in Nevada or has served time in the Nevada Department of Corrections.

EXPENDABLE PROPERTY – AR 711

Property items that, through normal use, are consumed or worn out; items which have been designated as more economical to replace than to repair or salvage.

EXTENDED CARE UNIT (ECU) – AR 614, 643

A designated housing area within a Department institution which provides an intermediate, transitional, or chronic level of mental health services to inmates who do not require inpatient care, but need more care and supervision than that provided for general population inmates.

FAILURE TO DISCHARGE DUTIES – AR 313, 343

Failure to perform duties described in work performance standards or as assigned by the Warden/Division Head.

FAITH GROUP – AR 810

A religious or spiritual denomination, sect or organization that is recognized by the Department.

FAITH GROUP OVERVIEW – AR 810

A Department compilation that summarizes the diets, holy days, worship practices, and allowable items (both personal and group) of the various faith groups recognized by the Department.  See attachment to this regulation.

FALSE AND MISLEADING STATEMENTS – AR 343

Untruthfulness or an intentional lack of candor.

·        A false statement is any manner of communication including but not limited to oral, written and electronic made by a Department employee:

Ø   When the employee knew or evidence demonstrates and employee should have known the statement was false at the time it was made; or

Ø   The employee fails to correct any statement upon learning the statement is false.

·        A misleading statement is any manner of communication including but not limited to oral, written and electronic made by a Department employee:

Ø   When the employee knew or evidence demonstrates employee should have known the statement was false,

Ø   Intentionally provides information in an inaccurate context.

Ø   Intentionally provides information designed to misdirect or lead others astray.

Ø   Intentionally withholds information that is known or reasonably believed to be relevant.

Ø   Intentionally fails to provide a complete an accurate account of matters that are known by the employee.

FAMILY – AR 624

A group of people affiliated or related by birth, marriage, or adoption.

FEATHERS – AR 809

The feathers, which can be legally possessed of the Hawk, Bald Eagle and Golden Eagle, are considered to be sacred by Native Americans.

FICTIVE KIN – AR 624, 569

A person not related by birth or marriage who has a significant emotional and positive relationship with the child and/or identified as "family" as a result of their active role in the functioning of the nuclear family.

FILE – AR 568, 569

Any collection of confidential or personal information regarding an individual, which is maintained or retrieved by name or other identifying particular, assigned to the subject of that information.

FINDINGS – AR 343

Determinations made by appointing authorities after their review of all investigation reports concerning each complaint alleging employee misconduct.

·        Sustained – The employee committed all or part of the alleged acts. 

·        Not Sustained – The investigation, including any inquiries conducted by the appointing authority, produced insufficient information to prove or disprove the allegations.

·        Exonerated – The employee committed all or part of the alleged acts, but the acts were justified, lawful and proper.

·        Unfounded – The employee did not commit the alleged acts.

FIT FOR DUTY – AR 314

The employee or pre-hire candidate has been cleared for duty by the designated health care provider to perform the essential functions and physical characteristics of the position.

FLAMMABLE LIQUID – AR 443

A fluid substance with a flash point below 100 degrees Fahrenheit (37.8 degrees Centigrade).  Classified by flash point as a Class I Liquid (See OSHA Table C).

FLAMMABLE MATERIALS – AR 443

Are any liquid or aerosol material that is required to be labeled Flammable or Combustible under the Federal Hazardous Substances Labeling Act that must be stored, used according to label recommendations and in a way that does not endanger life or property.

FLASH POINT – AR 443

The minimum temperature at which a liquid will give off sufficient vapors to form an ignitable mixture with the air near the surface of the liquid (or in the vessel used).

FLEET MANAGER – AR 268

Staff member designated by the Director to manage and coordinate the Department’s vehicles.

FOOD-ABUSIVE INMATE - AR 732

Any inmate who deliberately disrupts feeding and food service operations by misuse of food or food service equipment, or abuse of employees or inmates serving the food by throwing liquids, food, urine or feces.

FOOTWEAR – AR 238

Black polished boots, with non-skid soles and no steel toe.

FORMER EMPLOYEE – AR 357

In the context of this regulation, a former employee means a person who is being sued for alleged acts or omissions relating to their former employment at the Department.

FORMS – AR 104

Any printed or otherwise mass duplicated document used to gather or relay information.

FORMULARY – AR 635

A list of medications approved for prescribing and administering to the inmate population.

FOUL WEATHER – AR 454

A climatic condition which results in poor visibility, movement and possibly the breakdown of communication systems.

FRIVOLOUS – AR 740

A grievance, which is clearly insufficient on its face, is devoid of merit, or does not provide a sufficient basis for appeal.

FULL CLASSIFICATION COMMITTEE – AR 446, 506, 509

A classification hearing chaired by the Warden or an Associate Warden/designee, with at least two other staff to review significant cases.

FULLY IMPLEMENTED – AR 128

The Department took all actions to satisfy the recommendations of the audit and the audit was corrected as of the date of the six-month report.

FUNDRAISER – AR 223

Any function designed for raising money for an individual, organization or specific group project.

GANG – AR 446

As defined by NRS 193.168, any combination of persons, organized formally or informally, which will continue its operations and existence even if individual members leave the organizations and which:

·        Has a common name or identifying symbol;

·        Has particular customs, conduct or status; and

·        Has as one of its common activities, the commission of criminal activities in pursuit of the interests of the gang.

GATEKEEPER – AR 630

A facility or individual designated to make medical decisions for a conservation camp’s medical issues.

GENERAL CORRESPONDENCE – AR 711, 722, 750

Mail between an inmate and someone other than those approved for privileged correspondence.

GOVERNMENTAL ENTITY – AR 569

Any branch of the federal, state or local government.

GRIEVANCE – AR 740

A written complaint consisting of one claim, issue, circumstance or action considered by the inmate to be injurious or unjust, and which is addressable as outlined in this Regulation.

GRIEVANCE COORDINATOR – AR 740

The Associate Warden of Programs at institutions, or the Managers of camps and centers, who supervises the day-to-day operations of the inmate grievance process.

GROSS WAGES BELOW MINIMUM WAGE – AR 258

Wages received by the inmate prior to any deductions made by the Department of Corrections below the Federally established minimum wage.

GROSS WAGES EQUAL TO OR ABOVE MINIMUM WAGES – AR 258

Wages received by the inmate prior to any deductions at or above the Federally established minimum wage.

HARDSHIP – AR 301

A personal situation related to a requirement to provide direct care to an immediate family member or childcare for a single parent.

HARDWARE-AR 141, 142

Refers to physical information technology related objects and devices.  May be used interchangeably with information technology device.

HAZARDOUS CHEMICALS – AR 443

All chemicals that pose a hazard to the health and safety of employees and inmates.

HAZARDOUS COMMUNICATIONS – AR 443

The means of recognition and identification and dissemination of information to employees and inmates regarding hazardous chemicals and materials that could be harmful.

HEALTH AUTHORITY – AR 600

The physician responsible for the provision of health care services at an institution(s).

HEALTH CARE ADMINISTRATOR – AR 600

The Director of Nursing Services at each facility.

HEALTH CARE SERVICES – AR 600

The sum of all action taken, preventive and therapeutic, to provide for the physical and mental well being of a population.  Includes medical and dental services, mental health services, nursing, personal hygiene, dietary services, and environmental conditions.

Health Care Personnel – AR 600

Individuals whose primary duty is to provide medical services to inmates in keeping with their respective levels of medical care training or experience. Health care personnel include physicians, mid-level practitioners, dentists, dental assistants, psychiatrists, clinical psychologists (providing direct patient care), pharmacists, nurses, certified nursing assistants, medical technicians, and other specialists providing medical care.

HEALTH CLASSIFICATION – AR 614

Standardized classification system or value that refers to the category or categories which best describes the inmate’s current health status.

HEALTH LIMITATIONS – AR 614

Any physical, mental, dental, or developmental disability that limits an inmate’s classification options.

HEALTH UNIT – AR 600

An area set aside, staffed, and equipped for in-patient and/or outpatient care and treatment as would be found in an infirmary or clinic.

HEARING OFFICER – AR 740

The administrative staff member who has been delegated by the Director the responsibility for approving monetary remedies for grievances.

HEART/LUNG STATUTE – AR 329

Peace officers who are eligible under NRS 617.455 and NRS 617.457 regarding diseases of the heart or lungs which result in either temporary or permanent disability or death are compensable under the provisions of these chapters.

HELP DESK – AR 141, 142

The section within MIS that responds to user’s technical questions and repairs of equipment.

HELP TICKET – AR 141

A written request for assistance logged by the Help Desk and assigned a ticket number.

HIGH RISK POTENTIAL (HRP) – AR 521

A designation given through the classification process to inmates who have been assaultive against staff or inmates, represent a serious escape risk and condemned men when being transported on institutional grounds.

HIV POSITIVE – AR 610

An inmate infected with the Human Immunodeficiency virus as demonstrated by the presence of HIV antibodies using the E.L.I.S.A. method and subsequently proven by the Western Blot procedure, or noted by positive virus antigen or culture growth in blood.

HOBBYCRAFT – AR 260

A program which provides inmates an opportunity for self-improvement, leisure time activities and supplemental income.

HOBBYCRAFT-HANDCRAFTED ITEMS – AR 260

Items made by inmates for the sale to employees or persons outside of the Department.

HOBBYCRAFT RECEIPT – AR 260

The Form DOC-518 is the instrument used to record the inmate name and number commissioned to complete the craft item.  The instrument will also be used to account for monies received in payment of the craft completed.

HOLD – AR 521

A generic term used to describe the interest of another law enforcement jurisdiction in an inmate as evidenced by:

·        A warrant processed under the auspices of the Interstate Agreement and Detainers, or;

·        A certified judgment of conviction for incarceration in another correctional jurisdiction, or a warrant for a probation or parole violation.

HOLD – AR 548

Refers to the legal jurisdiction which another agency exercises over an NDOC inmate. A hold generally indicates that the inmate has an unfinished term of imprisonment to serve, such as a pending parole or probation revocation, a concurrent or consecutive sentence, or deportation.

IMMEDIATE FAMILY – AR 750, 719

As defined in NAC 284.5235.

IMMEDIATE FAMILY – AR 750, 719

Husband, wife, father, mother, sons, daughters, brothers, sisters, grandparents, grandchildren, stepchildren, and legal guardians (such as foster parents). 

IMMEDIATE FAMILY MEMBERS – AR 545, 718

Husband, wife, father, mother, sons, daughters, brothers, sisters, grandparents, grandchildren, stepchildren, and legal guardians (such as foster parents).

INAPPROPRIATE FOOD ITEM – AR 814

An article of food or drink that does not conform to the tenets of the religious diet for which the inmate has been approved.

IN-BOUND SAFEKEEPER – AR 550

An inmate committed to the Department from another state under the Interstate Compact Agreement.

INACTIVE FILE – AR 560

Institutional and Central Files for inmates that have been released from prison custody.

INCARCERATED PERSON(S) – AR 750

Individuals committed or confined after arrest, before trial and/or following a conviction of a crime.

INCIDENT – AR 319

An occurrence that is a potential hazard to safety and security.

INCIDENTAL CONTACT – AR 345

Contact occurring merely by chance or without intention or calculation. Employee must excuse himself/herself from the contact within a few moments, maintaining a courteous but professional demeanor.

INDEPENDENT AUDIT – AR 490

An audit performed by examiners who are not employees or agents of the Department.

INDICATOR – AR 601

A measurable variable relating to the structure, process, or outcome of care.

INDIGENT MAIL – AR 750

Those inmates whose trust account balance is $10.00 or less for the entire previous month. 

INDIGENT AT-THE-MOMENT – AR 711, 722, 750

Those inmates whose trust account balance is $10 or less at the time of request, but generally maintains a balance or $10 or greater.

INDIGENT INMATE – AR 711, 722

Inmates whose trust account balance is $10 or less for the entire previous month.

INDIVIDUAL CORRECTION PLAN (ICP) – AR 509

A matrix designed to develop and coordinate inmate programs based on risk and inmate needs.

INDUSTRIAL INJURY – AR 329

Refers to a sudden and tangible happening of a traumatic nature, producing an immediate or prompt injury which is established by medical evidence, including to prosthetic devices.  The injury is usually a result of a risk created by the employment and can be traced to a definite time, place and cause.  Industrial injuries also include occupational diseases contracted by employees eligible under the heart/lung statute.  Any injury sustained by an employee while engaged in an athletic or social event sponsored by the employee’s employer shall be deemed not to have risen out of or in the course of employment unless the activity was sanctioned and pre-approved by the Warden.

INFECTION CONTROL COMMITTEE – AR 621

A committee composed of representatives from each institution appointed by the Medical Director for the purpose of managing infectious diseases.

Infection Control Nurse – AR 621

The nurse at each institution responsible for the implementation of the Infection Control Plan at that institution and a member of the statewide Infection Control Committee.

INFECTIOUS AGENT – AR 621

Blood, semen, vaginal secretions, cerebrospinal fluids, synovial fluid, pleural fluid, any body fluid visibly contaminated with blood and all body fluids in situations where it is difficult or impossible to differentiate between body fluids.

Infectious Materials – AR 604

Blood, semen, vaginal secretions, cerebrospinal fluids, synovial fluid, pleural fluid, any body fluid visibly contaminated with blood, and all body fluids in situations where it is difficult or impossible to differentiate between body fluids.

INFORMATION SYSTEM – AR 141, 142, 143

Any combination of hardware, software, programs or data designed and configured to work together as a logical system.

INFORMATION TECHNOLOGY (IT) – AR 141, 142, 143

Any hardware, software, programs or date related to the processing, storage and management of electronic information.

INFORMED CONSENT – AR 638

The voluntary competent consent of agreement to a treatment, examination, or procedure by the patient after the patient receives the material facts regarding the nature, consequences, risks, and alternatives concerning the proposed treatment, examination, or procedure.

INITIAL ADMINISTRATIVE SEGREGATION HEARING – AR 507

A classification hearing conducted by the Classification Committee to determine the appropriateness of an inmate’s placement in administrative segregation.

INMATE – AR 568, 569

Any individual, whether in pretrial, unsentenced, or sentenced status, who is confined in a correctional facility.

INMATE ADVISORY COMMITTEE - AR 805

An elected group of inmates, who are ethnically proportionate to the inmate population, which is formed for the purpose of communication and problem solving concerning issues which mutually affect staff and the general population.

INMATE CONTRACT TRANSFERS – AR 550

Inmates received from another state under a contractual agreement separate from interstate transfers.

INMATE DRUG AND ALCOHOL COLLECTION LOG – AR 491

The Department’s document that is used to record the collection of a sample from the inmate.

INMATE DRUG AND ALCOHOL STORAGE LOG – AR 491

The Department’s document that is used to store and retain relevant information to the actual collection of a sample from the inmate.

INMATE IDENTIFICATION CARD – AR 701

Standard identification card carried by all inmates incarcerated within the Nevada Department of Corrections.

INMATE INVOLUNTARY TRANSFER – AR 300, 316, 552

A transfer for the convenience of the State from one position to another position in the same or related class.

Inmate-on-inmate abusive sexual acts [PREA definition] – AR 421

Contact of any person without his or her consent, or of a person who is unable to consent or refuse; and intentional touching, either directly or through the clothing, of the genitalia, anus, groin, breast, inner thigh, or buttocks of any person.

Inmate-on-inmate sexual assault (non-consensual sexual acts) [PREA definition] – AR 421

Contact of any person without his or her consent or of a person who is unable to consent or refuse, and contact between the penis and the vagina or the penis and the anus, including penetration, however slight, or contact between the mouth and the penis, vagina, or anus, or penetration of the anal or genital opening of another person by a hand, finger, or other object.

INMATE PHOTOGRAPH – AR 701

The initial photograph taken of the offender during the intake process.

INMATE TEMPORARY TRANSFER – AR 552

Transfer made for court or medical purposes where the inmate will be returned to the sending institution upon completion of the activity, which required the transfer.

INMATE TRANSFERS – AR 511

For the purposes of this regulation, inmates received from another institution or Out to Court (OTC) who have been received out of one of the intake units or Out For Treatment OFT).

INMATE VOLUNTARY TRANSFER – AR 552

Transfer made at the request of the inmate.

INMATE WELFARE FUND (IWF) – AR 201, 209, 225, 258, 260

A budget account within a special revenue fund consisting of transfers from the Offender’s Store Fund (OSF) and other incidental revenues.

INSPECTION – AR 722, 750

Opening and screening of envelope and contents for the presence of contraband, unauthorized items, or alteration or scanning of the text of letters for indications of disallowed language usage, maps, diagrams, or codes.

INSPECTOR GENERAL (IG) – AR 139, 340, 446, 491

The administrative officer in charge of the Department’s Office of the Inspector General.

INTERN – AR 152

A person who is involved in the study of polygraphic examinations and their administration.

ISSUE PRICE – AR 204

The retail price at which an item is sold.

INSTITUTION – AR 740

Any secure facility, building, camp, area and any part therein, operated by the Department or any of its agents, and used for the custody, confinement or treatment of inmates.

INSTITUTIONAL CLASSIFICATION – AR 506, 509

Any classification where the completion of a new classification is not required, such as institutional changes in program assignments, or housing which do not require the approval of Central Classification.

INSTITUTIONAL CREDIT COORDINATOR – AR 564

The Institutional Credit Coordinator monitors appeals of the disciplinary process, ensuring that forfeiture and restoration packets are properly prepared and delivered, and for the distribution of returns from the Correctional Case Records Manager.

INSTITUTIONAL DENTIST – AR 631

A full or part-time employee of the Department who possesses current licensure to practice dentistry in the state of Nevada.

INSTITUTIONAL FILE (I-FILE) – AR 560, 568, 569

The institutional file is a compilation of criminal records, documents, and records of correctional supervision concerning individual inmates.  This complete record is maintained at the institution where the inmate is housed.

INSTITUTIONAL INFIRMARY CARE – AR 619

An area within the facility that maintains and operates organized bed care and services for inmates formally admitted for a period of 24 hours or more and that is operated for the express or implied purpose of providing skilled nursing care for persons not in need of hospitalization outside the security perimeter.

INSTITUTIONAL INMATE DRUG AND ALCOHOL TESTING COORDINATOR – AR 491

A trained Department staff member assigned by the appointing authority to coordinate their institution/facility Inmate Drug and Alcohol Testing program.

INSTITUTIONAL REPRESENTATIVE – AR 120

A Departmental or institutional staff member designated by the Director, Assistant Director of Operations or Warden, to assist in media management.

INSTITUTIONAL SPONSOR – AR 809

A volunteer staff person, who functions as a supervisor and facilitator to an inmate group or organization.  The institutional sponsor shall be of the same gender as the inmates served and will ensure compliance with institutional rules and regulations.

INSURER – AR 329

The workers’ compensation insurance company that manages the workers’ compensation claims for state employees.  Management includes the responsibility to ensure adequate medical treatment is provided to injured workers, and payment for medical expenses incurred and lost time compensation are promptly paid.

INTERDISCIPLINARY CLASSIFICATION COMMITTEE – AR 653

A committee consisting of the Warden/designee, caseworker, and a mental health professional, including but not limited to: a psychiatrist, psychologist, or psychiatric nurse regarding admission and discharge from MHU.

 

INTERESTED/THREATENED PARTY – AR 154

Any person, business or agency, including law enforcement, state agencies, court officials, friends or distant relatives of the victim who feel threatened, either directly or indirectly.

INTERIM RECLASSIFICATION DATE – AR 506, 509

Used to designate a need for reclassification sooner than the date scheduled for the inmates six (6) month Periodic Reclassification.

INTERLOCAL CONTRACTS – AR 212

A contract between any one or more agencies to perform any governmental service, activity or undertaking which any of its public agencies is authorized by law to perform.

INTERMURAL PROGRAM – AR 830

An athletic or recreational program existing within the confines of the institution.

INTERNET – AR 142

A global network connecting computers.

INTERSTATE COORDINATOR (IC) – AR 550

The designated employee within the Offender Management Division, who is responsible for the coordination, communications and actions pertaining to inmates involved in the interstate compact agreements.

INTRA-DEPARTMENT TRANSFER – AR 552

The physical movement of an inmate from the assigned count of one institution or facility to another, within the Nevada Department of Corrections.

INVOLUNTARY TRANSFER – AR 503

Transfer made without the concurrence of the inmate.

INVESTIGATION – AR 340

The formal comprehensive process that involves, identification of involved parties, the gathering of facts, information or statements of the complainant, witnesses and involved parties and the securing and analyzing of evidence regarding the investigation of a complaint that has been assigned to an investigative body to prepare a final case report.

ISSUE PRICE – AR 204

The retail price at which an item is sold.

K-9 HANDLER – AR 409

A Correctional Officer who has been specially trained and certified as a Handler of a Canine Drug Detection Dog and has demonstrated a satisfactory level of skill in the use of a Drug Detection Dog.  They require a high level of understanding of Administrative Regulation 422 – Search and Shake Down Procedure, 458- Crime Scene Protection, Preservation, Gathering and Disposal of Evidence and 405 – Use of Force.

K-9 UNIT – AR 409

The combination of a canine (K-9) and a canine (K-9) Handler.

Keep On Person (KOP) Medications – AR 608, 634, 635

Certain medications, excluding narcotics and psychotropics, which may be kept on person by the inmate for self-administration, if approved by the attending physician.

LIBRARY ASSISTANTS – AR 722

Inmates approved by the classification committee for assignment to an institutional law library to perform the duties as outlined in this regulation. 

LAW ENFORCEMENT AGENCIES – AR 424

Any agency, State, Federal, or local, which requests the use of Department resources.

LAW LIBRARY – AR 722

Location at designated NDOC facilities where legal resource materials are maintained and legal assistance provided in accordance with this regulation. Services and resources are provided to inmates pursuing new litigation and litigation with an assigned case number applicable to this regulation.

LAWFUL DUTIES – AR 451

Include, but are not limited to, pursuit and return of escaped inmates, transportation and escort of inmates and the general exercise of control over offenders within or outside the confines of the Department of Corrections.

LEAVE TYPES – AR 322

Authorized absences from duty including, Annual Leave, Sick Leave, Military Leave, Compensatory time off, Administrative Leave, Leave without pay, Civil Leave, Catastrophic Leave, Leave of Absence, and FMLA.

LEGAL REPRESENTATIVE – AR 722

A non-attorney authorized by court to represent an inmate. 

LEGAL SYSTEM – AR 516

A program system of incentives designed to encourage positive behavior and further program participation.

LEISURE TIME – AR 830

An inmate’s free or unoccupied time that does not interfere with work, training or school programs.

LESSON PLAN – AR 902

A document that specifically describes the material presented during a course of instruction.  For the purpose of certifying a course/class, a lesson plan is the document submitted to regulatory authorities for certification and represents the material approved by the commission for instruction.

LETTER OF INSTRUCTION – AR 343

Written corrective action that shall document the cause for such action, in what manner the employee’s conduct was improper, the necessary corrective action, and that disciplinary action may be taken if the employee’s conduct or performance is not corrected.  Must be prepared on department letterhead.

LETTER OF REPRIMAND – AR 343

Written disciplinary action administered by the appointing authority that clearly defines the cause for such action, in what manner the employee’s conduct was improper, the necessary corrective action, and that further disciplinary action may be taken if the employee’s conduct or performance is not corrected.  Will be prepared on the form prescribed by the State Department of Personnel (NPD-52).

LETTERS IMPOSING DISCIPLINARY ACTION – AR 343

Written notice from the Director, processed by the Personnel Division, and signed by the Personnel Officer III, advising an employee of the disciplinary action to be imposed.  This letter concludes the process specified in NAC 284.656, and advises the employee of their appeal rights.

LEVEL OF SRVICE INVENTORY REVISED (LSIR)- AR 506, 509

A programming needs and risk level testing instrument.

LINDANE – AR 627

A medication used to treat lice and crab lice topically.

LIVING ENVIRONMENT – AR 516

The area that includes the inmate’s cell and work area.

LOCAL FACILITY – AR 614

A community correctional facility, conservation camp, facility of minimum security, or other place of confinement, other than an institution, which may have daily nursing services.  A local facility generally satisfies that requirement for inmates who need to be near prison health care services.

LOCKBOX – AR 258

The main means by which inmates incarcerated in the Nevada Department of Corrections receives funds from family and friends through a central post office box.

LOSS CONTROL COORDINATOR – AR 314

The individual appointed to a classified position within the department to administer, manage, supervise, and coordinate the department’s employee work related illness/injury program to include, but not limited to, the right to appeal any determination made by the insurer or hearing/appeals officers, coordination of the vocational rehabilitation process, and re-employment issues.

MAIL – AR 722, 750

Includes all items delivered through the U.S. Postal Service as well as all interdepartmental mail sent from the Department or other state agencies to an inmate.

MAN DAYS – AR 550

Amount of days an inmate is confined by another state.

MANAGEMENT ACTION – AR 301

Discipline or administrative actions to include, but not limited to, sanctions, transfers, grievance resolution.

MANAGEMENT INFORMATION SYSTEM (MIS) – AR 141, 142

A broad category, which includes all aspects of managing information systems.  Also known as Management Information Services.

MANAGEMENT INFORMATION SYSTEM MANAGER – AR 141, 142

The Department employee located in the MIS Division who supervises all aspects of the Department’s information system.

MANDATORY REVIEW DATE – AR 100

One (1) calendar year from the effective date.

MASS DUPLICATION – AR 104

Any reproduction that involves in excess of five hundred (500) copies.

MATERIAL SAFETY DATA SHEETS (MSDS) – AR 443

Written or printed material concerning a hazardous material containing written information on hazardous materials.

MEDIA – AR 120

Any bona fide representative of print, wire service, television or radio news or production organization.  Freelance writers are considered media, but can be required to verify their assignment with a letter from the organization they purport to represent.

MEDICAL ADMINISTRATOR – AR 600

This position is responsible for administrative management of the Medical Division including activities related to budget and fiscal management.

MEDICAL DEVICE – AR 603, 634

An item used to treat a medical illness, symptom, or condition.

MEDICAL DIETS – AR 626

Special meals or foods prescribed by a physician, mid-level practitioner, or dentist as part of the patient’s treatment.

MEDICAL DIRECTOR – AR 600, 643

The unclassified position appointed to direct medical services for the Nevada Department of Corrections.

MEDICAL EMERGENCY – AR 432, 630

An accident, injury, or manifestation of an illness that threatens or potentially threatens loss of life or limb.

MEDICAL OFFICER – AR 608, 639

The designated caseworker or correctional staff at conservation camps and restitution centers who is the point of contact between Medical Division staff and inmates.

MEDICAL PANELS – AR 314

·        Panel 1 – Baseline examination performed on pre-hire candidates and employees under 40 years of age with over five years of law enforcement service.  This is the even-year examination.

 

·        Panel 2 – Physical examination performed on employees under 40 years of age with over five years of law enforcement service.  This is the odd-year examination.

·        Panel 3 – Physical examination performed on pre-hire candidates and employees over 40 years of age with over five years of law enforcement service.  This is an annual examination.

·        Panel 4 – Physical examination performed on employees with 2 (two) years of service and less than 5 (five) years of service.  This is an even-year examination for employees under 40 years of age, and is performed each year for employees 40 years of age and over.

MEDICAL PROBLEM – AR 601

An aspect of health care services about which a question, concern, or deficiency has been identified.

MEDICAL RECLASSIFICATION – AR 614

Reassessment of an inmate’s health classification.

MEDICAL RECORD – AR 308, 314

The file maintained in the Department Personnel Division in Carson City, for applicants, current and former employees.

MEDICAL RECORDS – AR 601, 639

All written medical, dental, mental health evaluations, radiology reports, photographs, laboratory reports, and other information generated to document the care, diagnosis, and treatment of disease or injuries.

MEDICAL RESPONSE CODE (MRC) – AR 630

The systematic method of responding to medical emergencies.

MEDICAL RESPONSE DATA (MRD) – AR 630

Identification of the pertinent patient information to provide to the Medical Response Team.

MEDICAL RESPONSE TEAM (MRT) – AR 630

A medical team equipped to respond to the call of an injured inmate, visitor, or staff requiring immediate medical treatment.

MEDICAL REVIEW PANEL – AR 643

A non-judicial hearing panel that determines whether psychotropic medication may be involuntarily administered to an inmate.

MEDICALLY RE-QUALIFIED – AR 348

An official return-to-duty test that shows no presence of drugs or alcohol and the driver may return to safety sensitive functions.

MEDICINE BAG – AR 809

A small pouch hanging from a necklace or rope around the neck, in which is placed the particular combination of authorized herbs and artifacts that each individual Native American finds healing for themselves.

MENTAL HEALTH PROFESSIONAL – AR 643, 645, 654

A psychiatrist, psychologist, psychiatric nurse, or clinical social worker employed by the Department.

MENTAL HEALTH REASONS OR PURPOSES – AR 645

Action taken not solely for security reasons but to control suicidal, violent, or potentially violent behavior by inmates with apparent mental illness.

MENTAL HEALTH SECLUSION – AR 645

Inmate housing consisting of a single cell under close observation by medical/mental health staff with only limited property allowed (e.g., hygiene and clothing items).

MENTAL HEALTH TEAM – AR 653

A psychiatrist, psychologist, clinical social worker, and a psychiatric or correctional nurse who meet for the purpose of treatment planning for inmates with mental health problems and admissions and discharges.

MENTAL HEALTH UNIT – AR 643

A designated housing area within an institution that provides inpatient, acute mental health care to inmates.

MENTAL ILLNESS – AR 643, 645, 654

Any mental dysfunction leading to impaired ability to maintain oneself and function effectively in one’s life situation without external support.

MENTAL RETARDATION – AR 643, 645, 654

Significantly below average general intellectual functioning existing concurrently with deficits in adaptive behavior and manifested during the developmental period.

MERIT SALARY INCREASE – AR 320

A salary step increase of approximately five percent (5%) granted to those employees qualified, who is not yet at the top step of their grade.

MERITORIOUS CREDIT – AR 563

Credit awarded after a meritorious act or achievement to include completion of an approved educational, vocational, or treatment program, conservation/fire suppression, act of heroism, or other charitable or exceptional acts deemed meritorious by the Director.

MET – AR 314

Metabolic Equivalent, defined as a unit of metabolic energy.  The term MET is used to describe the metabolic capacity required to perform various levels of intensity of physical activity.  One MET is the energy level at rest.  This is the amount of oxygen consumed and the person’s related energy output in regard to maintaining heartbeat, circulation, breathing, and other physiological processes at rest.  Peace office positions are considered to be at least a medium to medium-heavy duty job based on the need to pursue, arrest or detain individuals, which is equivalent to 10.1 METS.

MID-LEVEL PRACTITIONER – AR 492, 600, 616

A physician’s assistant or advanced practitioner of nursing (e.g., physician extender).

MILEAGE – AR 265

Standard mileage allowance for stat business on the basis of official state highway map mileage between points traveled.

MINIMUM AUTHORIZED AMOUNT – AR 704

The minimum amount of state-issued clothing as approved by the Nevada Legislative in the budgetary process.

MINIMUM BASIC STANDARD OF TRAINING CATEGORY III – AR 902

The minimum standard for basic training for peace officers in this category that is established by the commission and must be validated for successful completion of a basic course that includes, at a minimum of 160-hours.

MINIMUM DAILY CALORIE NEEDS – AR 626

Minimum daily calorie recommendations as published by the National Academy of Sciences.

MINIMUM STANDARD OF TRAINING CATEGORY III – AR 902

The minimum standard of training for peace officers in this category that is established by the commission and must be validated for successful completion of a basic course that includes, at a minimum of 160-hours.

MISCONDUCT – AR 339, 340, 343

Including, but not limited to violations of law, administrative code, regulation, policy, and/or procedure.

MISSION STATEMENT – AR 110

A written statement defining the goals and objectives of the Department, institutions, facilities, and divisions.

MODIFIED DUTY ASSIGNMENT – AR 314, 329

Temporary modification of a regular job requirement or alternative work while an employee is recovering from a medical condition.

MONITORING – AR 722, 750

The reading of general correspondence as part of an ongoing investigation.

MONITORING AND EVALUATION PROCESS – AR 601

Ongoing examination of medical care provided, identification of deficiencies in the services delivered, and improvement of the quality of care as necessary.

MONTHLY BUILDING AND EQUIPMENT COST FORM – AR 487

A monthly form that shows the actual cost of parts, materials, and time expended for maintenance of buildings, equipment, etc.

MOTOR VEHICLE – AR 268

To any vehicle designed for over the road, or off road use each.  This will include any vehicle, which requires a license from the Department of Motor Vehicles to operate legally.  It also includes but is not limited to off road vehicles, motorcycles and heavy equipment, carts.

MOVEMENT – AR 570

In the context of the regulation the movement is defined as changes in the number, location, and status of the Department’s total inmate population to include inmates received, inmates transferred, inmates released, and internal changes in an inmate’s housing, custody, and assignment.

MULTIDISCIPLINARY TREATMENT TEAM – AR 643

A group of mental health staff that includes several disciplines:  psychiatry, psychology, social work, nursing, substance abuse counseling, and recreation.

MUTUAL AID – AR 107

An agreement between various governmental agencies to provide assistance in times of emergency.

NATIONAL CRIME INFORMATION CENTER (NCIC) – AR 139, 503

NCIC is a nationwide computerized information system established as a service to all criminal justice agencies, local, state and federal. The National Crime Information Center system used to obtain criminal histories, and to communicate with criminal justice agencies. The NCIC computer is located at FBI headquarters in Washington, D.C. The system stores vast amounts of criminal justice information which can be instantly retrieved and furnished through an NCIC terminal to any authorized agency. The NCIC data bank can best be described as a computerized index of documented criminal justice information concerning crimes and criminals of nationwide interest. NCIC is operated and managed by the U.S. Department of Justice, Federal Bureau of Investigation.

NATIONAL LAW ENFORCEMENT TELECOMMUNICATIONS SYSTEM (NLETS) – AR 139

NLETS is a computerized high speed message switching service created for and dedicated to the criminal justice community. It's sole purpose is to manage the telecommunications traffic between criminal justice information systems in the 50 states and NCIC. NLETS is essentially an information traffic manager. NLETS is funded solely by fees charged to the various states.

NEGOTIABLE INSTRUMENT – AR 258

Anything used for barter, trade or sale.

NEPOTISM – AR 346

Favoritism or patronage shown, or the use of personal power or professional position to influence, aid, or hinder or harass another in an employment setting by persons in supervisory, management or administrative positions due to a personal relationship.

NETWORK – AR 142

A group of two or more computer systems linked together.

NEVADA COMMISSION ON PEACE OFFICERS’ STANDARDS AND TRAINING (P.O.S.T.) – AR 902

The State of Nevada peace officers’ regulatory body commissioned to adopt regulations establishing minimum standards for the certification, de-certification, recruitment, selection and training of peace officers.  Often this body is referred to as the Commission.

NEVADA CORRECTIONS INFORMATION SYSTEM (NCIS) – AR 154, 446, 503, 504, 506, 507, 509, 523, 570

An integrated, microcomputer based information system used to manage the inmate population through the employment of applications related to count, supervision, sentence management, classification and casework, planning and statistical activities.

NEVADA CORRECTIONAL REPORTING SYSTEM (NCRS)

AR 446

An integrated computer based information system used to track and report incidents and grievances relative to inmates or occurrences related to inmates.

NEVADA CRIMINAL JUSTICE INFORMATION SYSTEM (NCJIS) – AR 139

A statewide computerized information system established as a service to all Nevada criminal justice agencies, local, state, and federal. The NCJIS makes it possible for the Nevada Highway Patrol to carry out its responsibilities as this state's gateway to the NCIC. NCIC record inquiries, from all Nevada agencies, are routed automatically through NCJIS. NCJIS provides first level telecommunication message switching services to authorized users that require online access to the national criminal justice community. Some inquiries are handled by NCJIS, others are directed to NLETS (see definition). In addition to message switching services, a centralized repository system has been created within NCJIS to index this state's criminal history records and wanted persons information. Each of the 50 states has a similar service.

NEVADA DEPARTMENT OF CORRECTIONS FACILITY – AR 502

Shall mean any secure institution or minimum security facility, camp or staff office operated by the Nevada Department of Corrections.

NEVADA EQUAL RIGHTS COMMISSION (NERC) – AR 502

Oversees the state’s equal employment opportunity program, handling employment discrimination complaints. NERC works with the federal Equal Employment Opportunity Commission (EEOC) to investigate complaints of discrimination.

NEVADA INMATE STORE SYSTEM (NISS) – AR 204

The complete group of Inmate Stores and Coffee Shops located at various locations statewide at the institutions/facilities.

NEVADA OFFENDER TRACKING INFORMATION SYSTEM (NOTIS) – AR 740

An integrated, micro-computer based information system used to manage the inmate population through the employment of applications related to count, supervision, sentence management, classification, casework, planning, and statistical activities.

NEVADA OFFENSE CODE (NOC) – AR 641

The numerical value assigned to a crime by the Nevada Criminal History Repository.

NEW COMMITMENT – AR 504, 511, 614

A person who is arriving at the Department to begin serving a prison sentence, or to continue serving one after having been revoked from parole.  A new commitment must complete the full reception process.

NEXT-OF-KIN – AR 420

The person entitled to inherit pursuant to Nevada Law.  This may or may not be the person listed as to be notified in case of death or serious injury.

NO ACTION – AR 128

The Department has not taken action to implement the recommendations of the audit.

NON-CUSTODY BASIC (NCB) TRAINING PROGRAM  – AR 604

The Department’s mandated 40-hour course of basic orientation to the correctional system for non-custody staff of all occupational groups.

NON-EXEMPT POSITIONS – AR 343

Classified positions designated in the State of Nevada Classification & Compensation Plan by the letter ‘N’, indicating that compensation for overtime is required by Fair Labor Standards Act (FLSA) guidelines.

NON-EXPENDABLE PROPERTY – AR 711

Property items which are not consumed or worn out through normal use; items which have been designated as more economical to repair, rescue, salvage and protect than replace.

NON-MEDICAL DEVICE – AR 603

An item not normally needed to treat a medical illness, symptom, or condition – an item of convenience.

NON-PRISON MENTAL HEALTH FACILITY – AR 654

A hospital or mental health care center that is not governed by the Department such as Lakes Crossing Center for the Mentally Disordered Offender or Northern Nevada Adult Mental Health Services.

NON-STANDARD WORKWEEK – AR 320

A work schedule of five shifts with the same number of hours each day and a maximum of 40 hours per week, and the work schedule is other than Monday through Friday.

NOT FIT FOR DUTY-MEDICAL CONDITION – AR 314

A medical condition, which prevents the employee or pre-hire candidate from completing the medical examination and being cleared for duty.

NOT PHYSICALLY FIT FOR DUTY – AR 314

A physical condition, which prevents an employee or pre-hire candidate from performing the essential functions of the position.

NOTIFICATION OF DEDUCTIONS (DOC-540) - AR 225

The advisement given to all inmates concerning the deductions from payrolls and deposits posted to the inmate’s account.

NRS – AR 641

Nevada Revised Statutes.

NUDE PHOTOGRAPH – AR 750

A photograph and or picture that shows nipples of a breast, buttocks, pubic hair or genitalia of a female or the buttocks, pubic hair or genitalia of a male.  Photographs that include exposures with “see-through” clothing or materials will also be considered a nude photograph. 

NURSING AND MID-LEVEL PROTOCOLS – AR 616

Written protocols for use by Mid-level Practitioners, Nurses and other medical staff for the proper assessment of patient problems.

OBJECTIVE CLASSIFICATION INSTRUMENT – AR 503, 506, 509

An automated NOTIS instrument that associates numerical values to objectively derived case factors that logically relate to inmate classification decisions.  Additionally, the instrument incorporates those elements ofNevada law and policy that creates restrictions related to custody assignments.  The computed custody, guides the decision of the classification committee.  The instrument is designed to structure and check, not eliminate staff discretion.  This definition applies to both the Designation and Reclassification Instruments.

OBJECTIVE CLASSIFICATION SYSTEM – AR 503, 504

A system in which classification decisions are based on established criteria rather than wholly subjective judgements. The objective criteria are organized into a classification instrument accompanied by procedures for applying the criteria to inmates in a systematic manner.

OCCUPATIONAL HEALTH CARE PROVIDER – AR 329

The managed care organization authorized to provide medical and health care services to employees who incur injuries or occupational exposures.

OCCUPATIONAL DISEASES – AR 329

Bona fide work-related injuries/exposures, (e.g. a Tuberculosis conversion, exposure to pepper spray, smoke inhalation, exposure to infectious disease, heart or lung disease for those employees under the police/fire category).  Diseases resulting from exposure to blood borne pathogens are generally accepted if the individual source can be identified.

OFFENDER – AR 641

Has the meaning found in NRS 176.0913 and shall be changed to reflect any amendments to the NRS that occur.

OFFENDERS STORE FUND (OSF) – AR 204, 209, 258, 260

The OSF is a special revenue fund consisting of revenues generated by proceeds from sales at the inmate stores and coffee shops, from hobbycraft sales, vending machine sales and commissions from pay phones.

OFFENDERS’ STORE FUND MONTHLY REPORTS – AR 201, 225

The report that states the revenues and expenditures of the Offenders’ Store Fund, which is posted monthly for inmate access.  This report is generated from the State of Nevada Controller’s Office and is also known as the Budget Status Report-RSW0001.

OFFICE OF THE INSPECTOR GENERAL INMATE DRUG AND ALCOHOL TESTING COORDINATOR – AR 491

A trained member of the Department’s Office of the Inspector General appointed by the Inspector General to oversee the Department’s Inmate Drug and Alcohol Testing program.

OFFICIAL CORRESPONDENCE – AR 122

An individually signed and addressed letter on Department letterhead or memorandum form prepared by an authorized employee of the Department relating to official Department business.

OFFICIAL DEPARTMENT PERSONNEL RECORD – AR 308, 355

The Personnel file located in the Department Personnel Division in Carson City, for current and former employees.

ORI – AR 548

Originating Agency Identifier used to address messages and entries made to the NCIC.

ORGANIC IMPAIRMENT – AR 643

Behavioral and cognitive disorders resulting from brain damage due to a variety of causes, including (but not limited to) injury, substance abuse, or physical illness.

OSHA – AR 443

The Occupational Safety and Health Administration, a Federal agency tasked with the regulatory responsibilities regarding the identification, labeling use, storage and disposal safety requirements regarding hazardous materials and substances.

OTHER AGENCY – AR 548

Any police, judicial, prosecutorial, or correctional agency with a warrant, indictment, or judgment against an inmate committed to the NDOC. This definition of other agencies includes, but is not limited to, Nevada police and jail agencies, District Attorneys, and Courts.

OUT-BOUND SAFEKEEPERS – AR 550

Nevada inmates who are candidates for transfers under the Interstate Compact to out of state facilities.

OUTCOME OF CARE – AR 601

Positive and negative, and short and long-term effects on a patient’s health and functioning which are attributed to the care provided.

OUTSIDE ACCOUNTS – AR 259

Any checking, savings or investment account maintained at a financial organization, banking organization or insurance company including but not limited to banks, savings and loan associations, credit union accounts or brokerage firms.

OUTSIDE NATIVE AMERICAN SPIRITUAL LEADER – AR 809

A community volunteer who, is approved by the Correctional Programs Division and the Warden, who acts as a primary religious advisor to Native American inmates.  In the absence of an outside sponsor, the Institutional Chaplain shall serve as the sponsor.  The outside spiritual leader shall be the same gender as the inmates served and may participate in the Sweat Lodge ceremony.

OVERAGES – AR 204

An item received from a vendor, which had a quantity greater than what was stated on the vendor’s Packing List/Invoice.

Over-The-Counter Medications – AR 620, 635

Medications that are available to the general public without a written prescription.

OVERTIME – AR 320

Hours worked in excess of 8 hours in 1 calendar day; 40 hours in a week or an 80 hour variable work schedule within a biweekly pay period.

PACKAGE – AR 711

Any item received at the facility/institution, which is not personal mail or general correspondence.

PAID STATUS – AR 320

Time an employee is:

·        Working;

·        On leave with pay, except catastrophic leave; or

·        On a leave of absence due to a fiscal emergency declared pursuant to NAC 284.580.

PANEL – AR 813

Three members appointed pursuant to NRS 213.1214 to perform certifications of offenders.

PANEL (2) – AR 809 (ONLY)

Consists of the Institutional Sponsor, the Outside Sponsor, who is a recognized spiritual leader, and the Chaplain who evaluate eligibility to participate in Sweat Lodge Activities.

PARDON – AR 537

A pardon can take the form of a commutation of sentence, which is a moderation of the severity of a criminal penalty. A pardon can also release an offender from the legal penalties or consequences of a conviction, also known as clemency. Persons convicted of violating the laws of this state may apply to the Board of Pardons for clemency or commutation. The Boards authority is unrestricted. The Board of Pardons is considered to be the court of last resort.

PARENT – AR 624

A natural or adoptive parent whose parental rights have not been terminated.

PAROLE – AR 537

A conditional release of a prisoner serving an unexpired sentence. A person may be paroled to the community or to a consecutive sentence, whichever is applicable. A parole may be revoked if any of the conditions are violated.

PARTIALLY IMPLEMENTED – AR 128

The Department has taken action to the extent possible to partially satisfy the recommendations of the audit as of the date of the six-month report and has taken steps such as requesting additional resources which may be necessary to implement the remaining recommendations.

PASSWORD – AR 142

A secret series of characters, that when used in conjunction with a username, allows a user access to a computer or computer system.

PAYROLL RECORD – AR 308

The files maintained in the Department Personnel Division in Carson City concerning leave and compensation on current and former employees.

PAYROLL REPRESENTATIVE – AR 320

A person who is responsible for coordinating the payroll of the Department with the payroll center of the State Department of Personnel.

PEACE OFFICER – AR 152, 451

A peace officer of the Department of Corrections as defined in the Nevada Revised Statutes includes the Director, Deputy Director of Operations North/South, Wardens and Associate Wardens, Correctional Officers and other employees of the Department so designated by the Director.

PEACE OFFICER – AR 322, 328, 339, 340

Positions designated pursuant to the definitions contained in, NRS 169.125; NRS 289.010; NRS 289.220; NRS 289.480; NAC 289.060, inclusive.

PEACE OFFICER CATEGORY III – AR 902

Includes peace officers whose legal authority and primary duties are limited to the care and custody of adults and juveniles in a correctional or detention facility for the officers employed by this agency.

Pediculicide – AR 627

A medication used to treat head lice and crab lice.

PER DIEM – AR 209

For the purposes of this regulation, an expense for mileage and meals incurred by employees involved in escape coverage while away from their institution of assignment.  Per Diem is paid at the existing state rate for mileage and meals.

PERIODIC PHYSICAL – AR 614

The inmate health assessment which is conducted every year, for inmates greater than 50 years of age, or every two years for inmates less than 50 years of age, calculated from the date received into the Department.

PERMANENT EMPLOYEE – AR 306, 311

An employee who has successfully completed the probationary period for any class they have held during continuous classified service.

PERMANENT STATUS – AR 311, 316

The standing an employee has in the class to which appointed following successful completion of the probationary period.

PERMANENT TOTAL DISABILITY – AR 329

An individual who becomes permanently and totally disabled from performing any type of gainful employment, and is unable to be rehabilitated back to work.

PERPETUAL INVENTORY – AR 204

An item inventory that has its quantity on hand counts maintained continuously by a computer software program.  The program accounts for all receipts, sales and adjustments, to insure the shelf count is always the same as the count in the program.

PERSONAL CALLS – AR 718

All inmate telephone calls to family and friends.

PERSONAL IDENTIFICATION NUMBER (PIN) – AR 718

The number used by inmates to access the telephone system.  This number consists of the inmate’s Department five digit identification number and a two-digit number chosen by the inmate.

PERSONAL PROPERTY – AR 711

Items that are legally owned by the inmate and authorized to be retained in his living or storage area.

PERSONAL PROPERTY FUND (PPF)

The PPF is created as a trust fund. The net amount of any wages earned during incarceration after deductions are to be posted in the inmate's PPF. The fund is then divided into three parts: (1) Trust Account; (2) Trust2; (3) Savings Account."

PERSONAL VEHICLE – AR 268

A vehicle owned, operated, and insured by a private person, whether a Department employee, other sate employee or individual.

PERSONAL WEAPONS – AR 908

Weapons/Firearms that are personally owned by the employee or staff members and authorized by the Department to be carried in the performance of their assigned duty, e.g. Central Transportation, Rural Conservation Camps, Inspector General’s Office or employees assigned to duties and responsibilities during an escape, etc.

PERSONNEL MEDICAL FILE - AR 314

The file maintained in the Department Personnel Division in Carson City, for applicants, current and former employees.

PHOTO ID – AR 120

For the purposes of this regulation, refers to the photo(s) taken by the Department of Persons incarcerated.

PHYSICAL EVIDENCE – AR 458

Consists of objects or substances directly related to the crime, (such as a knife, etc.) and additional evidence which would link a suspect to the crime (i.e. blood stains on a suspect's clothing).

PHYSICAL INVENTORY – AR 204

A procedure, at least annually, when all the inventory items are manually counted at a location.  The manual counts are entered into a program, which calculates the total dollar amount lost or gained, and corrects the shelf counts.

PHYSICIAN’S ORDER – AR 643, 645

A medical order given verbally to a nurse or in written Form (DOC-2518, Physician’s Orders) by a physician, psychiatrist, or mid-level practitioner.

PILL CALL – AR 245

Administration of prescribed medications by licensed medical staff to inmates.

PIPE CEREMONY – AR 809

A religious ceremony involving a Pipe Holder or an approved outside Spiritual Leader or Sponsor, either alone or with other inmates smoking approved herbs in certain areas at specified times and circumstances.

PIPE HOLDER – AR 809

An inmate selected by peers to perform the pipe ceremony.

PLAN OF CORRECTIVE ACTION – AR 128

A plan submitted by the Department which outlines the steps and timetables that will be taken to implement audit recommendations.

POISONOUS SUBSTANCES OR CHEMICALS – AR 443

Are those that pose a very high (Class I) caustic hazard due to their toxicity.

POLICE OFFICER – AR 314

As defined in NRS 617.135, a uniformed custody position employed at the Department, that requires regular and frequent contact with offenders imprisoned, and who is subject to recall in emergencies, and as defined in NRS 286.061, inclusive.

POLITICAL ACTIVITY – AR 347

Any activity or series of activities designed to influence the outcome of an election for partisan political office.

POLYGRAPH – AR 152

an instrument or electronic or mechanical device which records or measures physiological effects of psychological stimuli to permit the examiner or intern to form an opinion concerning the veracity of statements made by the person examined.

POLYGRAPH EXAMINATION– AR 152

the procedure by which an examiner or intern renders his expert opinion as to the veracity of statements made by the person examined.

POLYGRAPH EXAMINER or EXAMINER – AR 152

a person who by virtue of his education, training and experience, is capable of conducting a valid and reliable polygraphic examination.

POSITION – AR 301

An authorization to hire staff to fill posts on the legislatively approved Post Chart.

 

POSITIVE REPORTER – AR 320

Reports all hours worked.

POSSIBLE PAROLE/POSSIBLE DISCHARGE DATE – AR 523

The earliest date an inmate is eligible for release on parole or expiration of sentence.

POSSIBLE RELEASE – AR 521

A projected or assigned parole eligibility date in which the decision of the Parole Board is not taken into account.  A possible release might also be used as a discharge date.  This is the date that is used to determine when a DUI inmate is to be enrolled in the DUI Treatment Program.

POST – AR 301, 401

A location or set of tasks to which staff is assigned and which are approved and documented on the legislatively approved Post Chart.

POST CHART – AR 325

The Legislatively –Approved staffing document for an institution or facility.

POST-DISCIPLINARY HEARING – AR 343

An informal process conducted by a Department Disciplinary Hearing Officer after summary dismissal has been imposed.

POST ORDERS – AR 401

A set of rules that details the duties and responsibilities of a given post.

PRE-DISCIPLINARY HEARING – AR 343

An informal process conducted by a Department Disciplinary Hearing Officer prior to the implementation of disciplinary action.

PREDISPOSING HEALTH FACTORS – AR 314

Obesity, smoking, diabetes, elevated lipids, previous cardiac disorder, hypertension, family history, lifestyle, etc.

PRE-HIRE CANDIDATE – AR 314

A person, who applies, is eligible, competes in, and successfully passes all phases of the examination process.

PRELIMINARY INQUIRY – AR 340

The initial review, investigation, identification of involved parties, the gathering of facts, information and statements of the complainant, witnesses and involved parties and the securing of evidence regarding a complaint received by an employee and/or a supervisor that alleges employee misconduct.

PRESCIRIBING MEDICAL PROVIDER – AR 643

A physician, psychiatrist, or mid-level practitioner who is licensed to prescribe medication to inmates.

PRE-SERVICE TRAINING (PST) – AR 645, 902

Training provided by the Department to ensure employees receive the basic orientation to the knowledge, skills and has an opportunity to demonstrate their abilities to meet the job’s minimum essential functions as well as comply with regulatory authorities (i.e. Occupational Health and Safety Administration, Nevada Commission on Peace Officers’ Standards and Training, and American Correctional Association, etc.).

PRE-SERVICE TRAINING (PST) OFFICER – AR 908

The Employee Development Specialist designated by the Department to administer, manage, supervise and coordinate the Department’s Correctional Employee/Officer Basic Training program. This is commonly referred to as pre-service training or PST.

PREVENTIVE MAINTENANCE MANUAL – AR 486

A manual developed from the Department’s Preventive Maintenance Plan that is specific to each facility, and is broken down into specific categories.

PREVENTIVE MAINTENANCE MASTER PLAN – AR 486

The Department plan for the preventive maintenance procedures for all institutions/facilities.

PRIMARY LANGUAGE – AR 718

Language used by inmates on a day-to-day basis in their interactions with staff, to other inmates, family, etc.

PRISON INDUSTRIES – AR 525

An activity existing in a correctional system that uses inmate labor to produce goods and/or services for sale.  These goods and/or services are sold at prices calculated to recover all or a substantial portion of costs associated with their production and may include a profit.  Sale of the products and/or services shall be consistent with state and federal laws.

PRISON NUMBER (P-NUMBER) – AR 139

A number assigned to specific positions within the Department for the staff who are authorized to utilize the information being obtained from or entered into the NCIC.

PRISONER’S PERSONAL PROPERTY FUND ACCOUNT - AR 245, 258, 259, 260

The Prisoners Personal Property Fund Account (PPF) is a trust fund created for the deposit of all monies received by the inmates during incarceration.  The individual inmate’s account within the PPF is divided into three parts:  (a) Trust Account (b) Trust 2 (Trus2) Account and (c) Savings Account.

PRIVILEGED CORRESPONDENCE – AR 722, 750

Mail between an inmate and the following person(s):

1.    State elected officials.

2.    State officials appointed by the Governor.

3.    City, County, State and Federal officials that have responsibility for an inmate’s present, prior or future custody, including probation and parole supervisors, and parole board commissioners.

4.    All state and federal judges and officials of the courts.

5.    The Attorney General, Deputy Attorney Generals or an attorney listed with a State Bar Association, a recognized legal assistance agency, or an attorney representative.

6.    State and local chief executive officers.

7.    The Director, Assistant Directors, Wardens of the Department of Corrections.

8.    Diplomatic personnel.

 

9.    Co-defendants or co-plaintiffs in litigation.

PROBABLE PAROLE/PROBABLE DISCHARGE DATE – AR 523

The estimated date that an inmate is likely to be released, based on individual case factors.  This may or may not be the inmate’s earliest projected parole or discharge date.

PROBABLE RELEASE – AR 521

A projected or assigned parole eligibility date in which the potential decision of the Parole Board is taken into account.  There is a reasonable expectation that the Board will grant a parole to the community at that time.  A probable release might also be based on a discharge date.  When considering the “proximity to release” criteria for custody assignments, this is the standard for all inmates except DUI offenders.

PROBATIONARY EMPLOYEE - AR 311, 313, 316

An employee who has not attained permanent status in any class they have held during continuous classified service.

PROBATIONARY PERIOD – AR 311, 313, 316, 318

A period of time in which an employee’s performance is evaluated prior to obtaining permanent status.

PROCESS OF CARE – AR 601

Those functions carried out by practitioners, including assessment, planning of treatment, indications for procedures, and treatments and management of complications.

PROGRAM – AR 516

Any activity that is authorized as an element of the Department’s program matrix.

PROGRAM OFFICER III – AR 204

The Program Officer III (Stores Manager) is responsible for the overall operations of the Nevada Inmate Store System (NISS), and performs administrative work in planning, coordination, and directing a comprehensive program.

PROGRAMS ADMINISTRATOR - AR 643

The state employee under the administrative direction of the Director of the Department of Corrections who manages correctional programs for inmates in the Department.

PROGRESSIVE DISCIPLINE – AR 343

Imposing the least amount of discipline necessary based on the infraction.  Should be implemented after utilization of corrective measures, unless the magnitude of the offense warrants discipline.

PROOF STATUS - AR 323

A specific type of Letter of Instruction which requires an employee to provide proper medical certification whenever sick leave is utilized.

•        Immediate Family – See NAC 284.5235. “The employee’s parents, spouse, children, regardless of age, brothers, sisters, grandparents, great-grandparents, uncles, aunts, nephews, grandchildren, nieces, great-grandchildren and stepparents; and, if they are living in the employee’s household, the employee’s father-in-law, mother-in-law, son-in-law, daughter-in-law, grandfather-in-law, grandmother-in-law, great-grandfather-in-law, great-grandmother-in-law, uncle-in-law, aunt-in-law, brother-in-law, sister-in-law, grandson-in-law, granddaughter-in-law, nephew-in-law, niece-in-law, great-grandson-in-law and great-granddaughter-in-law.”

PROSTHETIC DEVICE – AR 245

An anatomical item or aid, which corrects or partially corrects a defect or physical deficit.

PROTECTED ACTIVITY - AR 305

Opposition to a practice believed to be unlawful discrimination:

•        Complaining to anyone about alleged discrimination against oneself or others;

•        Threatening to file a charge of discrimination;

•        Participating in an employment discrimination proceeding;

•        Cooperating with an internal investigation of alleged discriminatory practices;

•        Refusing to obey an order reasonably believed to be discriminatory; or

•        Serving as a witness in an EEO investigation or litigation.

PROTECTIVE SEGREGATION – AR 507, 509, 522

A form of separation from the general population for inmates requesting or requiring protection from other inmates for reasons of health or safety.

PROVIDER – AR 245

Medical professionals including, but not limited to physicians, mid-level practitioners, registered nurses, dentists, and psychologists.

PST COORDINATOR – AR 908

The Employee Development Specialist designated by the Department to administer, manage, supervise and coordinate the Department’s Correctional Employee/Officer Basic Training program.  This is commonly referred to as pre-service training or PST.

PSUEDO BED – AR 570

Numbers used for non-resident beds within the NCIS to facilitate housing moves, as an interim electronic location.

PSUEDO LOCATIONS – AR 570

Locations where Nevada Department of Corrections inmates are counted other than at institutions or facilities within the Department.  These locations include out of state count, escape, Nevada jail, hospitals, and Residential Confinement.

Psychotropic Medication – AR 635, 643

Medication prescribed for the treatment of a specific mental illness, disease, or defect.

PUBLIC INFORMATION OFFICER (PIO) – AR 120

A person who has been specifically designated by the Director to communicate with the media.

PULL POST – AR 325

A post which may be closed for up to one-half (1/2) of a shift.

PUNITIVE ACTION – AR 152

any action that may lead to dismissal, demotion, suspension, reduction in salary, written reprimand or transfer for purposes of punishment.

PURCHASE ORDER – AR 487

Actual authorization to expend Department funds for purchase of a particular item or service.

QUALIFIED REVIEW BOARD AR 640

The Director, the Medical Director, and a third person selected by the Director who determines inmate participation in medical research experimentation.

QUALIFYING INMATE PATIENTS – AR 635

One who is mentally or physically reliable and capable of self-administration of medication.

QUALIFYING SHIFT – AR 320

A scheduled period of work of at least 8 hours, of which 4 must fall within the hours from 6 p.m. to 7 a.m.

QUALITY MANAGEMENT PROGRAM – AR 601

A structures program within the Medical Division of the Department to ensure continued quality improvement of medical services.

RANGE MASTER – AR 908

The term and position used to define a person who has successfully completed a formal course in the subject of “Range Master”, “Range Operations” or equivalent and successfully completed a formal course of Basic Instructor Development/Train-the-Trainer” as prescribed within NAC, Chapter 289.

RDO – AR 301, 325

Regular days off.

REAPPOINTMENT – AR 300, 330

A non-competitive appointment of an employee to a class formerly held or comparable class.


REASONABLE SUSPICION – AR 722, 750

A particularized and objective basis, supported by specific and arguable facts, for suspecting an inmate of engaging in criminal activities or activities which threaten the safety and security of the institution/facility.

RECORDS – AR 568, 569, 740

Information concerning an inmate’s criminal, personal and medical history, behavior and activities while under the care, confinement or custody of the Department.

RECRUITMENT RECORD – AR 308

The file maintained by the Department Personnel Division Regional Recruiters containing all matters pertaining to recruitment.

RED TAG STATUS – AR 515

A temporary measure in which an inmate is confined to their cell and remains in their cell except for medical and/or other emergency situations while the remainder of the unit continues normal operations.

RE-ENTRY COURT PROGRAM - AR 523

A community based program administered by participating District Courts within the State of Nevada and supervised by the Division of Parole and Probation.

REFERRAL – AR 624

The collection and documentation of information received from a reporting party identifying exclusions for placement of a child and/or requesting technical assistance from Division of Child and Family Services (DCFS).

REFERRAL COORDINATOR – AR 708

The responsible person at each institution/facility who coordinates the referrals for prosecution.  The staff person assigned to this duty must be of a grade no lower than Lieutenant (uniformed staff) or Caseworker II (non-uniformed staff).

RE-FRESHER/CONTINUING EDUCATION TRAINING – AR 645

For the purposes of this regulation, training provided or supported by the Department to ensure staff is up-dated in various laws, ideas, methods and procedures to enhance staff knowledge, skills and abilities.

REGIONAL MEDICAL FACILITY – AR 619

A facility located at Northern Nevada Correctional Center designed and operated to provide short and long-term health care as well as inmates routinely admitted for infirmary type services.  They are also formally admitted to this facility for health care that exceeds the capabilities of the Department’s institutional infirmary care.

REGIONAL SERVICE LOCATION – AR 357

The designated employee at Lovelock and Ely shall be the Warden/Administrative Assistant, and in Las Vegas the Program Officer I located at Maryland Parkway.

REGIONAL WAREHOUSE – AR 211

A facility that stocks both consumable and non-consumable items used within the Department.

REGIONAL WAREHOUSE SUPERVISOR – AR 211

A Department employee assigned to manage a Regional Warehouse.

REGULAR RECLASSIFICATION – AR 506, 509

Any classification hearing supported by a new objective classification instrument, involving a complete review of the inmate’s case factors relevant to custody, housing and assignment.

REGULAR GRIEVANCE – AR 740

A grievance that poses no immediate threat to the welfare, safety, or security of an inmate when processed through normal procedural channels.

REHIRE – AR 328, 330

A competitive or non-competitive appointment to a vacant position following any separation from the Department, regardless of length or subsequent employers.

REINSTATEMENT – AR 328, 330

A non-competitive appointment of a former permanent employee to a class formerly held or to a comparable class.  This right is available for two years after separation from State service.

REJECTION – AR 313

Termination of employment with the Department of Corrections at any time during probationary period.

RELEASE COORDINATOR – AR 540

A designated employee at each institution who coordinates the release of inmates from the Department.

RELIGIOUS ACTIVITY – AR 810

Any rite, ceremony, event or program that is customarily associated with the practice of a religion or spiritual belief, including but not limited to, services or gatherings of adherents for worship, prayer, teaching and /or sharing.

RELIGIOUS DIET – AR 814

A diet developed by the Department in consultation with recognized local or state officials which meets a religion’s requirements including food preparation, special foods and fasting.

REPORT OF PERFORMANCE – AR 313

The written report by which the employee is officially advised of their current level of performance in relation to the established Work Performance Standards for their position.

RESIDENTIAL CONFINEMENT PROGRAM (317 PROGRAM) – AR 523

A non-violent residential confinement program supervised by the Division of Parole and Probation.

RETAIL STOREKEEPER – AR 204

The employee who operates the canteen or coffee shop at institutions/facilities.

RETALIATION - AR 305

Occurs when adverse action is taken against a covered individual because they engaged in a protected activity.

RETURNING INMATE – AR 504, 614

An inmate who has escaped and has been returned or an inmate whose custody and supervision was temporarily transferred to jail, a hospital, or another criminal justice agency.

REVIEWING OFFICER – AR 310, 311

The individual responsible for review of an employees Work Performance Standards and evaluations.  Generally the direct Supervisor, Supervisor, below the Appointing Authority.

RFM – AR 325

Relief Factor Management – that portion of the staffing allotment greater than 1.0 for a five (5) day post (1:2); greater than 1.0 for a seven (7) day post (1.6); or greater than 1.5 for a seven (7) day post (2.4).

RIGHTS OF A PEACE OFFICER – AR 339, 340

The rights afforded pursuant to NRS Chapter 289 (289.010 – 289.120).

ROLLING 12-MONTH PERIOD AR 322

The 12-month period as measured backward from the date an employee uses any family and medical leave.

RURAL FACILITY – AR 614

For the purpose of this regulation, a facility without the capability of daily nursing services, as defined by the Medical Director.  A rural facility assignment will not satisfy the requirement for inmates who need to be near prison health care services.

SAFEKEEPER (SK) – AR 504, 550

A general term to describe any inmate accepted from another jurisdiction.

SAFEKEEPER BOOT CAMP (SKB) – AR 550

An inmate committed to the Department program of regimental discipline per NRS 176A.770, 176A.780; (Boot Camp).

SAFEKEEPER COUNTY (SKC) - AR 550

An inmate accepted for housing in the Department from a county under the authority of NRS 215A (County Safe keeper).

SAFEKEEPER INTERSTATE (SKI) – AR 550

An inmate, i.e., boarder accepted for housing in the Department under the auspices of the Interstate Corrections Compact or Contract Transfer.

SAFETY AND HEALTH SUPERVISOR – AR 319

The person assigned by the Department to be in charge of occupational safety and health statewide.

SAVINGS ACCOUNT – AR 258

The Savings Account is money not accessible to the inmate unless the inmate is a boarder from another state.  This money is set aside for the eventual release or death of the inmate.

SCHEDULED DOCTOR’S APPOINTMENTS – AR 329

Subsequent doctor’s appointments as a result of an industrial injury, physical therapy treatments, or medical testing.  Employees of the Department shall appropriately document their use of sick leave under these circumstances.  This leave is not reimbursable under the workers’ compensation claim.

SCANNER – AR 423

Electronic device by which metal objects are detected.

SCANNING – AR 722, 750

A review of a document during inspection when it is not the intent of the official to read the contents word-for-word.  Rather, the purpose of scanning is to look for key words, phrases, diagrams, or maps which would lead a reasonable person to believe that further, more detailed scrutiny is necessary.

SCREENING CARE – AR 623

Tests and examination designed to detect conditions where such testing has been shown to be appropriate and in asymptomatic patients.

SCREENING PROCESS – AR 624

Consists of a CANS check, and if applicable, proof of marriage and/or proof of paternity.

SCREENING TEST – AR 348, 349

A test of a person’s breath or blood to detect the general presence of alcohol; or urine to detect the general presence of a controlled substance or any other drug.

SECONDARY EMPLOYMENT – AR 355

Any activity off duty including self-employment and volunteer service, excluding those activities that are essentially social or recreational, and military duty.

SECURED PERIMETER – AR 350

The outer portions of a facility that provide for secure confinement of facility inmates/residents.  The design of the perimeter may vary depending on the security classification of the facility.

SECURITY THREAT GROUP AND/OR DISRUPTIVE GROUP DUE PROCESS – AR 446

Processes and procedures, by which an inmate can question, review and appeal a designation as being affiliated with a STG and/or DG.

SECURITY THREAT GROUPS (STG) – AR 446

Any group or association, with common bond, characteristics or activity, distinguished by criminal or disruptive conduct, which is committed either collectively or individually, and which has the potential to pose any threat to the safety and security of the Department facilities, institutions, staff, inmates or the community

SEIZURE – AR 722, 750

The taking of all or part of a piece of mail for use in a prison disciplinary hearing or criminal prosecution.

SELF CONTAINED BREATHING APPARATUS (SCBA) – AR 414

Self-contained breathing apparatus (SCBA) means an atmosphere-supplying respirator for which the breathing air source is designed to be carried by the user. These units supply a limited supply of breathable air.

SENIORITY – AR 301

The length of service in the current rank of the employee, compared to employees of the same rank, at the same institution from the date that rank was first obtained by the employee.

SEPARATEE – AR 522

Inmates identified as having a need to be separated from other inmates or staff due to enemy relationships or special reasons and are designated by the following categories:

·      Identified – The inmate who claims another inmate as his enemy.  Signified in the CMS screen as “Victim Of”.

·      Declared By – The inmate who has been claimed as an enemy another inmate.  Signified in the CMS systems as “Called Enemy By”.

·      Staff – An inmate declared by staff to have a significant need for separation from another individual, either staff or inmate.  Staff or member of their family being the victim of the inmate’s offense would be an example of a need for this type of separation.

SERIOUS HEALTH CONDITION – AR 322

As defined in NAC 284.5239.

SERIOUS INJURY OR FATALITY – AR 329

An injury causing significant incapacity or death.

SERIOUS VIOLATION OF THE CODE OF PENAL DISCIPLINE - AR 521

Serious violation of the Code of Penal Discipline for major violation which includes violence or behavior which, in the judgment of classification staff, compromises the security of the institution or facility.  Not all behavior that results in a major violation will be considered serious, or an impediment to minimum or community trustee custody.

SERIOUS VIOLENCE – AR 521

The use or display of a weapon, or the injury of a victim, which causes medical treatment or hospitalization.  The act of violence does not require a conviction.

SERVICE OF PROCESS – AR 357

The legal process by which the Department and any named defendants are provided with a Summons and Complaint.

Sexual Activity – AR 421

Sexual contact including, but not limited to, sexual intercourse, deviant sexual behavior, kissing, fondling, and/or manipulation of the genitalia, buttocks, and breasts of another person in a manner which produces or is intended to produce sexual stimulation or gratification with the consent of both persons. Sexual activity can occur when the parties involved are clothed or unclothed.

Sexual Activity – AR 750

Activities which are intended to arouse the sexual interest of another, or which normally results in sexual arousal, stimulation or gratification of another. Sexual activities can include, but are not limited to, masturbation, kissing, fondling and/or manipulation of breasts, buttocks or the genitalia, fellatio, cunnilingus, intercourse, sodomy, sado-masochistic abuse, penetration of any part of a persons body with an object, either of male or female gender. Sexual activity can occur while clothed or unclothed.

Sexual Assault (NRS 200.366) – AR 421

A person who subjects another person to sexual penetration, or who forces another person to make a sexual penetration on himself or another, or on a beast, against the will of the victim or under conditions in which the perpetrator knows or should know that the victim is mentally or physically incapable of resisting or understanding the nature of his conduct, is guilty of sexual assault.

Sexual Coercion – AR 421

Compelling or inducing another person to engage in sexual activity by deceit, threats, force, intimidation, or personal favors.

SEXUAL HARASSMENT - AR 305

Unwelcome sexual advances, requests for sexual favors, and other verbal or physical conduct of a sexual nature where:

1.    Submission to such speech or conduct is made either explicitly or implicitly as a term or condition of an individual's employment;

2.    Submission to or rejection of such conduct by an individual is used as a basis for employment decisions affecting that individual; or

3.    Such conduct has the purpose or effect of unreasonably interfering with an individual's work performance or creating an intimidating, hostile, or offensive working environment.

Categories of sexual harassment include:

•      Quid Pro Quo Sexual Harassment - Harassment carried out by a person with supervisor authority who can condition job benefits or opportunities on submission to sexual conduct.

•       Hostile Environment Harassment - Unwelcome sexual comments or conduct that has the purpose or effect of unreasonably interferring with an individual's work performance or is sufficiently severe or pervasive to alter the conditions of the individual's employment, creating an abusive, intimidating, hostile, or offensive working environment. Supervisors, co-workers, or non-employees can commit this type of harassment..

SEXUAL MISCONDUCT – AR 521

Behavior which is sexual in nature to include unwanted touching, sexual exposure by the offender, or the disrobing of a victim, or any sexual activity which is prohibited by law.  The sexual activity of the inmate does not require a conviction to meet the definition of sexual misconduct.

Sexual Solicitation – AR 421

The solicitation of another person to engage in sexual activity.

SEXUALLY EXPLICIT/GRAPHIC ACTIVITY  - AR 711, 750

An act of sexual intercourse, fellatio, sodomy, cunnilingus, sado-masochistic abuse, or penetration of any part of a person’s body with an object either of a male or female gender.  Pornographic activities with a minor, bestiality, or any sexual act, which constitutes a violation of law or encourages a violation of the law, will be considered as sexual activities.  

SHIFT – AR 301

A scheduled period of work or duty.

SHIFT DIFFERENTIAL – AR 320

An adjustment of pay equivalent to five percent (5%) of an employees’ normal rate of pay when working a qualifying shift.

SHIFT SUPERVISOR – AR 317, 340, 346,340,  349

An individual supervisory employee of the Department that is responsible for providing supervision to other supervisors and employees of an assigned shift or tour of duty within an institution, facility and/or office of the Department.

SHORTAGES – AR 204

An item received from a vendor, which had a quantity less than what was stated on the vendor’s Packing List/Invoice.

SHUTDOWN POST – AR 325

A post which may be closed for an entire shift.

SICK CALL – AR 617

An organized method of determining inmate health problems through a regularly scheduled system.

SMOKING – AR 115

The use of any tobacco product including, but not limited to, cigarettes, cigars, pipes and chewing tobacco.

SOFTWARE – AR 141, 142

An organized list of instructions that, when executed, causes the computer to behave in a predetermined manner.  Anything that can be stored electronically is software.  A specific set of software may be referred to as a program or application.

SPECIALTY CLINIC – AR 245

A clinic to which an inmate is assigned due to a qualifying medical condition.

SPECIFICITY OF CHARGES – AR 343

Written notice from the appointing authority of the charges, proposed disciplinary action and justification for the action.  The notice shall advise employees of the statement of charges, provide for a hearing on their behalf, and specify the date, time, and place of hearing.  The form prescribed by the State Department of Personnel must be utilized (NPD-41).

SPIRITUAL BUNDLE – AR 809

 Contains the Prayer Pipe, Feathers, and small amount of sacred herbs, small stones, and seashells maintained by the Pipe Holder.  A separate bundle may also contain cedar, tobacco and/or small amounts of sacred herbs for smudging.

SPYWARE – AR 142

Any software that covertly gathers user information through the user’s Internet connection without their knowledge, usually for advertising purposes.

STAFF ADVOCATES – AR 643

A Departmental mental health professional assigned to help an inmate present a case before a non-judicial hearing panel, such as the Medical Review Panel.

STAFF COLLECTOR – AR 491

A trained Department staff member assigned to collect inmate specimens to be analyzed for illicit drug and/or alcohol use.

Staff-on-inmate sexual misconduct [PREA definition] – AR 421

Any behavior or act of a sexual nature directed toward an inmate by an employee, volunteer, contractor, official visitor, or other agency representative. Sexual relationships of a romantic nature between staff and inmates are included in this definition. Consensual or nonconsensual sexual acts including; intentional touching of the genitalia, anus, groin, breast, inner thigh, or buttocks with the intent to abuse, arouse, or gratify sexual desire; or completed, attempted, threatened, or requested sexual acts; or occurrences of indecent exposure, invasion of privacy, or staff voyeurism for sexual gratification.

Staff-on-inmate sexual harassment [PREA definition] – AR 421

Repeated verbal statements or comments of a sexual nature to an inmate by an employee, volunteer, contractor, official visitor, or other agency representative. Demeaning references to gender or derogatory comments about body or clothing; or repeated profane or obscene language or gestures.

Staff members – AR 421

Paid employees or contracted person, volunteers and interns who are paid, or donate time or services to the Department, and individual service providers, e.g., delivery, maintenance, vendors, or other service providers who may not be contracted to the Department.

STALE DATED – AR 201

Any inquiry that exceeds 90 days from the date the inmate knew or should have known of the error.

STAND-BY PREMIUM PAY – AR 320

Five percent (5%) of a classified employees’ normal rate of pay for every hour they are on stand-by status.

STANDARD WORKWEEK – AR 320

A work schedule of five shifts with the same number of hours each day and a maximum of 40 hours per week.  The work schedule is Monday through Friday.

STATE ADMINISTRATIVE MANUAL (SAM) – AR 268

A compilation of policy statements concerning the internal operations of State government based upon statute or other approved regulations.

STATE CERTIFICATION EXAMINATION – AR 902

A comprehensive examination prescribed by the Commission that measures knowledge of the subjects comprising the minimum training standards established for each training category.

STATE COMPUTER EQUIPMENT – AR 141, 142, 143

Any information technology device or system that is owned, maintained or operated by another state agency.  Such equipment or software may be transferred to the Department via established rules governing surplus state equipment.

STATE DEPARTMENT OF PERSONNEL – AR 300, 306, 311, 316, 320, 324, 328, 330, 348

The Nevada State Department of Personnel.

STATE FACILITATED CHARGE CARD – AR 265

A charge card issued at the option of the employee through a provider of charge cards contracted with the State Department of Administration, to be used for cash advances and/or as a charge official travel related expenses.

STATE ISSUED PROPERTY – AR 711

Items that are issued by the institution to an inmate for his personal use and that may be retained by the inmate in his living area.  State issue property other than that of a rapidly expendable nature, i.e., toilet paper, soap, toothpaste, etc., are to be clearly identified as state property.

STATE PHYSICAL FITNESS EXAMINATION – AR 902

Test of the physical fitness of a peace officer applicant/candidate conducted pursuant to paragraph (f) of subsection 1 of NAC 289.300 and the Department administrative regulations or directives.

STATE RECORDS – AR 343

Includes Departmental reports, records, and application.

STATE VEHICLE – AR 268

Agency-owned and operated vehicles as well as State Motor Pool vehicles and other, special vehicles owned or leased by the state for its use.

STATUTORY GOOD TIME CREDITS – AR 564

Credits allowed against an inmate’s sentence for parole or discharge as provided in the Nevada Revised Statutes, also referred to as “credits”.

STORES REQUISITION – AR 487

The form (DOP-520 completed in quadruplicate) by which purchases are requested, reviewed and approved by the Warden/designee.

STORES REQUISITION (SR) DOC-520 – AR 211

Form, by which purchases are requested, description/specifications applied, reviewed and authorized for the Department.  The SR is the form to initiate purchase/procurement of any/all items, services, repairs, equipment, or goods.

STRUCTURE OF CARE – AR 601

All inputs into care, such as facilities, equipment, resources, or numbers and qualifications of staff.

STRUCTURED CARE UNIT (SCU) – AR 614, 643

A designated housing unit within the Department for mentally ill inmates who require more supervision and treatment then is available in the Extended Care Unit but less then inpatient mental health care.

SUBSTANTIAL ADVERSE EFFECT – AR 503

An action, which significantly disrupts an inmate’s housing, program or custody status including but not limited to:

·       Involuntary transfer to another institution or facility, which involves an increase in the custody classification of the inmate or significant assignment change.

·       Involuntary increase in the custody classification of the inmate, not involving transfer.

·       An involuntary transfer between institutions and/or facilities that does not involve an increase in the custody classification of the inmate is not considered to have an adverse effect.

SUBSTANTIAL AND APPROPRIATE RESPONSE – AR 740

A written response that sets forth the factual findings, with reference to pertinent administrative regulations, institutional procedures and/or post orders that directly address the inmate’s grievance.

SUBSTANTIAL BODILY HARM AR 540

Bodily injury which creates a substantial risk of death or which causes serious, permanent disfigurement or protracted loss or impairment of the function of any bodily member or organ; or prolonged physical pain.

SUBSTANCIAL FUNCTIONAL DEFICIT – AR 618

An impairment of an essential normal daily activity such as self-feeding, ability to dress oneself, perform daily grooming.

SUBSTANTIAL AND APPROPRIATE RESPONSE – AR 740

A written response that sets forth the factual findings, with reference to pertinent administrative regulations, institutional procedures and/or post orders, that directly address the inmate’s grievance.

SUICIDE WATCH – AR 645

Inmate housing in a single cell in an acute mental health unit or infirmary, under constant observation by staff, with no property allowed other than bedding designed for the prevention of self-injurious behavior.

SUMMARY DISMISSAL – AR 343

Immediate dismissal of an employee when justified by the circumstances.  Approval of the Director or the designated representative.  Prior to dismissal, consultation with the Department Personal Officer and the Attorney General’s Office is required.

SUMMONS AND COMPLAINT - AR 357

Notification that the Department and one or more of its employees have been named as defendants in a civil action.

SUPERVISOR – AR 311, 320, 348, 540

An employee of the Department that provides supervision and has first line supervisory authority, and is responsible for the performance and evaluation of subordinate employees.  These employees are within the direct chain of supervision, scope and authority.

SUPERVISING CHAPLAIN – AR 814

The Chaplain assigned to supervise all Chaplains with the Department.

SUPERVISION – AR 830

The act of overseeing a particular program, employee or group of inmates.

SUPERVISOR – AR 300, 306, 308, 313, 317, 318, 322, 324, 330, 343, 346, 348, 507

An employee of the Department that provides supervision and has first line supervisory authority, and is responsible for the performance and evaluation of subordinate employees.  These employees are within the direct chain of supervision, scope and authority.

SUPERVISORS WORK CREDIT REPORT – AR 563

A comprehensive report Form NDOC-536 completed by the Work Supervisor, on a monthly basis, which is an accumulation of work credit information to be posted to the Nevada Corrections Information system (NCIS).

SUPERVISORY RECORD – AR 343

The file maintained by the Supervisor at their work location, on current Employees within the Supervisor’s area of responsibility.

SUPERVISORY RELATIONSHIPS – AR 346

Are meant to be those that are officially established through management directives.  They include responsibility and accountability for assigning work, evaluating performance, hiring, disciplining, etc., as opposed to temporary employment situations caused by an emergency or a special project of limited duration.

SUPPORTIVE CARE – AR 623

Care provided to assist the female inmate in coping with a physical or mental disorder.

SWEAT LODGE CEREMONY – AR 809

A ritual performed by Native Americans which occurs in an enclosed space accompanied by singing, prayers and cleansing through heat, steam and sweat.

SYSTEM ADMINISTRATOR – AR 142

An individual or team responsible for maintaining a multi-user computer system.

TECHNOLOGY TO RECOVER ABDUCTED KIDS (TRAK) – AR 540, 701

Imaging and communications technology developed specifically for law enforcement use. Department utilization intake, release or re-take photographs of inmates.

TELEPHONE ADMINISTRATOR – AR 718

The designated employee hired by the contractor to manage and monitor the inmate telephone system.

TEMPORARY TOTAL DISABILITY – AR 329

An individual totally incapacitated from work due to an industrial injury, and is so certified by a physician or chiropractor, is eligible to collect temporary total disability (TTD) benefits equal to 2/3 of the individual’s gross wages at the time of injury, to a maximum established annually by law.

TERMINAL AGENCY – AR 139

The terminal agency for the Department is located within the Offender Management Division.

THERAPEUTIC CARE – AR 623

Treatment given for a specific physical or mental disorder.

THIRD CLASS MAIL – AR 750

Material that is usually described as unsolicited and addressed to a person “and/or occupant.”  This does not include non-profit publications subscribed to by inmates or solicited by inmates.

THREAT ASSESSMENT TEAM (TAT) – AR 319

Consists of three (3) members selected from Administration, Personnel, and the Inspector General’s Office by the Department Safety Committee.  A TAT will be established within each Department area.

TOXIC MATERIAL – AR 443

A poisonous substance that, through chemical reaction or mixture, can produce possible injury or harm to the body by entry through the skin, digestive tract, or respiratory tract.  The toxicity is dependent on the quantity absorbed and the rate, method, and site of absorption. (See OSHA Table C.)

TRAINING PLAN – AR 905

A document developed within the EEO/Employee Development Division by the EDM to project the Department’s training and employee development goals, objectives, training courses and employee development programs for the calendar year.

TRANSFER – AR 300, 316

A noncompetitive appointment in which an employee moves from one position to another position in the same or related class, with the same pay grade.

TRANSFER COORDINATOR – AR 552

A designated institutional staff person who is responsible for ensuring that transfer preparations are complete.

TRANSFER (SWAP) – AR 300, 316

A transfer involving two employees who have indicated a desire to exchange positions of the same or related class within the Department.

TRANSITION CENTER - AR 543

A minimum security facility designated by the Director to house inmates in urban areas for the purpose of providing services to inmates in the latter stages of their incarceration.

TRANSPORTATION – AR 430

Any movement of inmates outside the perimeter of the institution/facility including, but not limited to, transfers, medical appointments and court.

TRANSPORTATION MANIFEST – AR 552

The edited passenger list completed and distributed by the Central Transportation Section.  This list is used by the transportation officers and identifies the inmates they are to transport.

TRAVEL COORDINATORS – AR 265

The Support Services Division staff designated to review, monitor, and process all requests and claims for appropriate and authorized travel.

TRIAL PERIOD – AR 311, 313, 318

Any probationary period that is required of a permanent employee because of a promotion.

TRUST ACCOUNT – AR 245, 258

This account is the inmate’s spending account.  Monies in this account consist primarily of deposits and payrolls.  Charges incurred by the inmate may be deducted from this account if the inmate has sufficient funds to cover the charge.

TRUST 2 ACCOUNT (TRUS2 ACCOUNT) – AR 258

This account is the inmate’s money to do with, as they want as long as it is legal and within the guidelines of the Department of Corrections rules and regulations.  Monies posted to this account, during the inmate’s incarceration, are not subject to deductions or any charges incurred by the inmate.  However, when an inmate releases/paroles from the Department of Corrections, this money is subject to any debts still owing to the Department of Corrections at the time of release/parole.

UNASSIGNED – AR 521

The status of inmates housed in Intake Units pending initial classification, or the status of inmates who are under the jurisdiction of the Department, but are housed in agencies other than the Department.

UNAUTHORIZED ABSENCE – AR 323

An absence which is not approved.

UNAUTHORIZED PROPERTY – AR 711

Any authorized property listed in AR711, which is considered unauthorized because of space, custody level, etc. of the receiving location.

UNCLASSIFIED POSITIONS – AR 320, 347

An appointed head of a department or division who serves at the pleasure or discretion of an elected officer or appointed department head, e.g., Director, Medical Director, Correctional Programs Division Administrator.  These positions are not entitled to overtime compensation, and are not subject to disciplinary suspensions for less than 1 week.

UNCLOTHED BODY SEARCH – AR 430, 431

An examination of an inmate/resident’s naked body for weapons, contraband and physical abnormalities.  This includes a thorough search of all the individuals clothing while it is not being worn.

UNDUE FAMILIARITY – AR 345

Written or verbal communication that is not appropriate or suitable, improper, excessive or unauthorized. Any contact/association which is not considered authorized or incidental shall be considered undue familiarity. It is the responsibility of every employee to report any instance of undue familiarity whether personally involved or otherwise.

CONFIRMED – AR 548

In the context of AR 548, an unconfirmed hold or detainer is one in which the Warrant Coordinator has not received a certified copy of the judgment or warrant from the other agency.

UNFOUNDED – AR 740

A grievance that is determined to be without merit, or for which a remedy is not provided as determined by a Grievance Coordinator.

UNIFORMED EMPLOYEE - AR 328

Staff that are required to wear a uniform during the performance of their duties within, or outside of, a secured perimeter.

UNIVERSAL PRECAUTIONS – AR 621

Processes used to treat all blood and other potentially infectious material as through they are infectious.

UNSATISFACTORY WORK PERFORMANCE OR CONDUCT – AR 313

Job performance, which does not meet the standards and expectations of the Department or personal conduct, which brings discredit to the Department by the probationary employee.

UNIFORMED STAFF ASSIGNMENT – AR 350

All staff who are required to wear a uniform during the performance of their duties within, or outside of, an institution/facility.

USER – AR 142

An individual who uses any computer or information technology device or system.

USER NAME – AR 142

A name used to gain access to a computer system.  May also be referred to as a user ID, logon account, sign-in.

UTILIZATION REVIEW PANEL – AR 618

A panel consisting of a minimum of three physicians, the Quality Assurance Specialist, a Registered Nurse, and the Medical Director/designee who will review all requests for off-site medical consultations, procedures, surgeries, and medical devices for medical necessity.

VALUABLES – AR 711

Any item worth $50 or more.

VEDOR – AR 142

An individual or company who supplies services of goods to the Department.

VENDOR CONTACT RECORD  - AR 204

A form that is completed and sent to the Stores Manager after any contact with a new vendor.  The form is kept on file for reference at the Central Office, on cost of items, delivery terms, return terms, acceptable packing, etc.  The information can be used for comparison to establish new vendors.

VERBAL COUNSELING – AR 343

Verbal corrective action that may be administered by a supervisor.

VEXATIOUS – AR 740

A grievance, which is submitted to agitate, harass or irritate by petty provocations, and which is not designed to lead to any practical result.

VICTIM – AR 154

A person, including a governmental entity, as defined by NRS 213.005, against whom a crime has been committed; a person who has been injured or killed as a direct result of the commission of a crime; or a relative of a person described in the above statements.  A relative of a person includes:

  • A spouse, parent, grandparent or stepparent;

  • A natural born child, stepchild or adopted child;

  • A grandchild, brother, sister, half-brother or half-sister; or

  • A parent of a spouse.

VICTIM ADVISORY COUNCIL – AR 154

A group of people consisting of crime victims, representatives of victim service programs, statewide victim service coalitions, law enforcement agencies and department staff.  This council serves in an advisory capacity to assist in the development of programs within the Department related to crime victims, and as a link to other victim and allied professional contacts within the state.  This council shall also educate the public on victim rights and issues.  The Victim Services Officer shall chair this council.

VICTIM SERVICES OFFICER – AR 154

The VSO oversees the implementation of programs, services, procedures and policies to ensure that the rights of victims of the Department’s offenders are enforced.  The VSO serves as the primary contact between the Department and other local, state and federal victim assistance programs, including non-profit and community-based programs.  Provides staff support and coordination to the Victim Services Advisory Council.  Assists in the training of correctional staff on general victim issues.

VICTIM INMATE – AR 522

Either an inmate who declares that another inmate is their enemy or department staff has recommended that an inmate needs protection/separation from another inmate for safety and security reasons.

VIRUS – AR 142

A program or piece of code that is loaded onto your computer without your knowledge and runs against your wishes.  Viruses can also replicate themselves.  All computer viruses are manmade.

VOLUNTEER – AR 317, 329

Someone who offers various services to the Department without charge.

Voluntary Sexual Conduct (NRS 212.187) – AR 421

A prisoner who is in lawful custody or confinement who voluntarily engages in sexual conduct with another person (inmate-on-inmate or staff–on-inmate). Sexual conduct includes acts of masturbation, homosexuality, sexual intercourse or physical contact with another person’s clothed or unclothed genitals or pubic area to arouse, appeal to or gratify the sexual desires of a person.

WARDEN – AR 142, 300, 306, 314, 317, 320, 322, 328, 340, 346, 349, 352, 355, 358

The administrative officer in charge of an institution of the Department.

 

WARRANTS COORDINATOR – AR 548

The member of the Director's staff who officially documents holds and detainers on behalf of other agencies, for use by officials of the NDOC.

WEAPONS TRAINING – AR 908

Department designed or sponsored weapons training course curriculum for the purpose of instructing the trainee/student in the safety, handling and specific use and proficiency of weapons/firearms.  The course curriculum is designed and developed to ensure that it is equivalent to and meets the minimum standards established by NAC, Chapter 289.

WEAPONS QUALIFICATION – AR 908

Successful completion of a “course of fire” designed and approved by the Department to demonstrate weapons safety, handling and use by the employee or peace officer as prescribed in NAC, Chapter 289.

WEEKLY TIMESHEET – AR 209

The official state document, which records all leave taken or exception hours such as overtime worked by individual state employees.

WORK ASSIGNMENT WITHIN A SECURED PERIMETER – AR 350

All non-uniformed staff whose workstations are located within the perimeter of one of the Department’s institutions, camps, and/or facilities.  This would include workstations that are located just outside of the secured perimeter, but the employee is subject to enter the secured perimeter as part of their normal duties.

WORK ASSIGNMENTS OUTSIDE OF A SECURED PERIMETER – AR 350

All non-uniformed staff whose workstations are located outside of any secured perimeter, i.e., Central Office.

WORK CREDIT COORDINATOR – AR 563

Designated staff at each institution facility who supervisees the submission of inmate work credits.

WORK CREDIT SUPERVISOR – AR 563

A staff member who is responsible for the actual supervision of inmates at their place of employment/education or an individual employed by a private sector industry, which employs inmates.

WORK CREDITS – AR 563

Credits awarded for participation in work, vocational, or educational programs.  This credit includes regular credit for work or study performed in an institution and credit, in addition to regular credit, for work/study performed in minimum or community trustee assignments.

WORK LOCATION REPRESENTATIVE – AR 329

The individual located at a specific institution or facility and designated by the Department Personnel Division to assist the Department Loss Control Coordinator in managing workers’ compensation issues.

WORK PERFORMANCE STANDARD – AR 310, 313

A written statement of the principal assignments and responsibilities of an employee and the results expected by both the supervisor and subordinate.  Performance standards may include, but are not limited to, quantity and quality of work, attendance, judgment, ability to communicate, and dependability.  These standards are utilized to evaluate an employee’s work performance.

WORKDAY – AR 330

The period of work for which an employee is scheduled.

WORKER’S COMP RECORD – AR 308

The file maintained by the Department Personnel Division Loss Control Coordinator containing all matters concerning employee workers’ compensation claims.

WORK ORDER – AR 487

A properly completed DOP-1545 form in triplicate.

WORKPLACE – AR 319

Any location, either permanent or temporary, where an employee performs any work-related duty.  This includes, but is not limited to the buildings and the surrounding perimeters and parking lots, field locations, parks, and clients’ homes or businesses.

WORKWEEK – AR 343

Begins on Monday at 12:01 a.m. and ends on Sunday at 12:00 midnight.

WRITTEN COUNSELING – AR 343

Written corrective action that may be administered by a supervisor.

YOUTHFUL OFFENDER – AR 502

Shall mean a juvenile inmate less than eighteen (18) years of age committed to the custody or confinement of the Nevada Department of Corrections.