700-HOUR CLIENT – AR 300

An individual who has been certified by Vocational Rehabilitation, as an individual with a disability.  These individuals may be placed on a certified hiring list as an option for interview.

ABANDONMENT – AR 740

The termination of review of any addressable grievance, at any level of the Inmate Grievance Procedure, resulting from the inmate’s failure to file a timely, proper or procedurally sufficient grievance.

ACADEMY COMMANDER – AR 902

The regional EDS staff members assigned as the coordinator/facilitator of the PST.

ACCOUNTING INQUIRY FORM – AR 201

The accounting inquiry form, DOC-544, is the form used by the inmate to resolve fiscal issues regarding the inmate’s account.

ADMINISTRATION OF MEDICATION – AR 635

The direct, single dose application of a medication to the body of a patient whether by injection, ingestion, or any other means.

ADMINISTRATIVE INVESTIGATION – AR 340

A formalized process regarding a complaint of employee misconduct.

ADMINISTRATIVE OFFICER OF THE DAY (AOD) – AR 113, 420

A designated administrator, who will be notified by the institution/facility of any unusual incident during off-duty hours, weekends, and holidays, facilitates communication and advises the institution/facility on-duty supervisors.

ADMINISTRATIVE REGULATIONS COMMITTEE – AR 100

Department staff and representatives of the Office of the Attorney General designated to develop and write the Department's Administrative Regulations Manual.

ADMINISTRATIVE REGULATIONS GATEKEEPER – AR 100

Designated Department staff that will be responsible for the finalization and distribution of the Administrative Regulations to the appropriate staff and other outside agencies.

ADMINISTRATIVE REGULATIONS PROJECT COORDINATOR – AR 100

Designated Department staff that shall be responsible for managing and coordinating the development of the Administrative Regulations.

ADMINISTRATIVE SEGREGATION – AR 507

A form of separation from the general population imposed by the classification committee, when the continued presence of the inmate in the general population or protective segregation would pose a serious threat to life, property, self, staff or other inmates, or to the security or orderly operation of the institution.

ADMISSION – AR 504

The process of receiving a newly committed inmate into the custody of the Department.

ADULTERATED MAIL –

AR 750

Items of correspondence or publications that have an unknown substance on or in it.  Adulteration includes, but is not limited to, lipstick, stickers, white out, perfumes, and other unknown foreign substances. 

ADVISEMENT OF DEBTS OWING TO THE DEPARTMENT OF CORRECTIONS (DOC-540) –

AR 225

The notification to all inmates of the validity of debts owed by inmates to the Department of Corrections after release or parole.

AGENCY ISSUE – AR 328

Items purchased by the Department and utilized by the custody employee in the course of their duties.

AGGRAVATING/MITIGATING CIRCUMSTANCES – AR 343

Issues that the appointing authority considers, before recommending discipline, which may justify lesser or greater discipline for a particular offense.  Examples of aggravating circumstances include but are not limited to repeated violations, refusal to commit to change and damage to the Department’s image.  Examples of mitigating circumstances include but are not limited to admission of complicity, remorse, commitment to appropriate subsequent behavior.

AIDS (ACQUIRED IMMUNE DEFICIENCY SYNDROME) – AR 610

An inmate who has been exposed to the HIV virus and has progressed to stage 6 of the “Walter Reed Classification” criteria.

ALLOWABLE NATURAL ITEMS – AR 810

Natural items, including herbs, which the Department permits inmates to use during their worship.  See listing in Faith Group Overview.

AMBULATORY RESTRAINTS – AR 645

Soft wrist and leg restraints that are designed so that they allow the inmate to walk while restrained.

AMENDMENT – AR 212

A contract revising or changing the terms of the original contract.

APPLIANCE – AR 245

Medical device or product that augments a medical treatment or regimen that will be used by an individual for a specific disease or disorder.

APPLICANT – AR 349

For purposes of this regulation, a person submitting an application and being offered a position which has been designated as affecting public safety.

APPOINTING AUTHORITIES – AR 141, 223, 300, 306, 310, 311, 313, 316, 320, 322, 324, 330, 331, 338, 339, 340, 343, 346, 348, 349, 352, 740, 905, 908

Individuals to whom the Director has delegated authority to recommend and implement personnel actions.  Appointing authorities include Assistant Directors, Medical Director, Wardens, and Correctional Programs Division Administrator.

APPROVED COURSE OF FIRE – AR 908

A Weapons/Firearms course designed to provide instruction for trainees/student or qualify Department peace officers and designated employees for qualification/certification as established in NAC, Chapter 289 and approved by the Employee Development Manager.

APPROVED HERBS – AR 809

Sage, sweet grass, cedar, dosa root, tobacco and Kinnikinnick (inner layer of the red willow)

APPROVED INMATE – AR 814

An inmate who has been approved to participate in a religious diet.

AR GATEKEEPER – AR 104

Designated Department staff that will be responsible for the finalization and distribution of the Administrative Regulations to the appropriate staff and other outside agencies.

AR MANUALS – AR 100

Manuals maintained by appointing authorities and designees in which the Department’s Administrative Regulations are kept and can be referenced.

AR PROJECT COORDINATOR – AR 104

Designated Department staff who shall be responsible for managing and coordinating the development of the Administrative Regulations.

ASSESSMENT – AR 601

Appraisal of a medically related problem or condition.

ASSIGNED CUSTODY – AR 503

The custody given to the inmate by the institution or facility classification committee.

ASSISTANT DIRECTORS –

AR 306, 338, 340, 343

Positions specified as such in the State Department of Personnel Classification Plan, e.g. Operations, Correctional Industries, Support Services.

ASSOCIATE WARDEN –

AR 314, 340

An assistant administrative officer in charge of “Operations” or “Programs” within an institution of the Department.

AUTHORIZED AMOUNT –

AR 704

The minimum amount of state-issued clothing as approved by the Nevada Legislature in the budgetary process.

AUTOMATIC STOP ORDER – AR 635

A drug order is stopped after a predetermined time.

ATHLETIC AND RECREATION SPECIALIST – AR 830

The person whose primary responsibility is to provide a program of athletic and recreation activities for the inmates of the institution of which they are employed.

ATTACHMENT – AR 212

Supplemental information regarding a particular contract consisting primarily of the solicitation, scope of work, contractor’s response, negotiated response, if applicable, and the Department Security Regulations.

ATTORNEY’S REPRESENTATIVES – AR 722

Persons who are employed by an attorney to assist in legal matters.  Examples would include paralegals and private investigators.  Such individuals are entitled to the same client-attorney privileges as the attorney. 

AUTOMATIC STOP ORDER – AR 635

After a predetermined time, a drug order is stopped unless: (1) the order indicates a specific number of doses to be given; (2) an exact period of time for the administration of the drug is indicated; or (3) the attending physician reorders the drug.

BEDS IN EXCESS OF CAPACITY – AR 510

Those beds added to individual housing areas or facilities in excess of the emergency capacity threshold for temporary housing.

BEHAVIORAL HEALTH PROBLEM – AR 643

A situational and/or personality problem that may benefit from mental health intervention, usually on an outpatient basis.

BOARD OF STATE PRISON COMMISSIONERS – AR 100

The State’s administrative board for the Department.  The board consists of the Governor, Attorney General, and Secretary of State.

BODY CAVITY SEARCH –

AR 492, 624

The physical inspection of any bodily orifice.

BRASS SLIP – AR 201, 245, 260, 815

The Inmate Account Transaction Request Form, DOC-509, by which inmates can access their individual trust account in the Prisoners Personal Property Fund (PPF).

CALENDAR DAY – AR 740

Each day of a calendar year.

CALL BACK PAY – AR 320

A full time classified employee must be paid 2 hours of call back pay at the rate of time and one half of their normal rate of pay if their employer calls them back to work during their scheduled time off without having notified them before the completion of their last normal working day.

CANTEEN INVENTORY CONTROL SYSTEM (CSIS) – AR 204

The computer software developed by Inmate Services for the overall operation of the Inmate Store/Coffee Shop.

CARDIOPULMONARY RESUSCITATION (CPR) –

AR 630

A means of resuscitation approved by the American Heart Association and/or the American Red Cross.

CASE REVIEW – AR 245

An analysis, upon request, of a complete medical record by qualified medical staff experienced in medical record review to make a determination of the nature and quality of care delivered to the patient.

CAUSES FOR CORRECTIVE/DISCIPLINARY ACTION – AR 339, 340

Any act of misconduct.

CAUSTIC MATERIAL – AR 443

A substance capable of destroying or causing a destruction of other material by chemical reaction.  (See OSHA Table C, attached.)

CENSORSHIP – AR 722

The suppression, deletion, or seizure of anything considered objectionable under this regulation.  Censorship may include, but is not limited to:

·        Deleting portions of a letter

·        Returning the letter either in its entirety or in part to the sender; and

·        Removing printing or pictures, adulterated mail or rendering any portion of the contents unintelligible.

CENTRAL CLASSIFICATION – AR 503, 506, 509

The term that describes the administrative function carried out by the Offender Management Administrator / designee including, but not limited to, final approval of certain specified classification actions.

CENTRAL FILE (C-FILE)

AR 560, 568, 569

A partial compilation of criminal records, documents, and records of correctional supervision maintained by the OMD for the purpose of sentence management, detainers, classification, and for use in management information and statistics.

CENTRAL MONITORING CASE (CMC) – AR 522

An inmate identified under provisions of this regulation who presents special needs for management while incarcerated.

CENTRAL MONITORING SYSTEM (CMS) – AR 522

The specific application within the Nevada Corrections Information System which documents separatee and Central Monitoring case data.

CERTIFICATION – AR 813

A determination made by members of the Psychological Review Panel that the offender does not represent a high risk to re-offend, based on currently accepted standards of assessment.

CERTIFICATION LIST –

AR 300

An authorized list issued by the State Department of Personnel for the purpose of hiring a qualified individual into a vacant position.

CERTIFICATION OF RECEIPT/POSTING OF OFFENDERS’ STORE FUND MONTHLY REPORTS FORM (DOC-014) – AR 225

The form that verifies when the posting of the Offender’s Store Fund Monthly Report occurred and the location of posting within the institution/facility for inmate access.

CERTIFIED COURSE (PST) – AR 902

A course of basic training presented by the Department and certified by the Executive Director of the Commission on Peace Officers’ Standards and Training to have met the minimum standards of training established by the Commission.

CERTIFIED STATUS – AR 902

Ensures compliance with or exemption from the employment qualifications and training requirements established by the Commission.

CHAIN OF CUSTODY FORM – AR 491

The document used to record the collection, storage and transport of an inmate specimen.

CHAPLAIN – AR 810

An ordained or credentialed person employed by the Department to provide religious programming and Faith Group services to inmates in the custody of the Department.

CHARGEABLE ITEM – AR 634

A prescription or medical device issued to an inmate that is not approved for exemption for which the inmate will be assessed a co-payment.

CHECK OUT CARDS – AR 308

A card used to indicate removal of a file from its assigned place in the Department Personnel Division.

CHIEF OF MEDICAL FISCAL SERVICES – AR 600

This position has overall fiscal responsibility for the Medical Division.

CHIEF OF NURSING SERVICES – AR 600

A registered nurse licensed in the State of Nevada, designated by the Medical Director to provide general supervision for all nurses and medical technicians.

CHRONIC CARE – AR 625

Health care provided to patients over a long period of time.

CLAIMS FOR MILEAGE –

AR 265

Standard mileage allowances for state business on the basis of official state highway map mileage between points traveled.

CLASS – AR 310, 316

A group of positions sufficiently similar with respect to their duties and responsibilities that the same title may be reasonably and fairly used to designate each position allocated to the class, substantially the same tests of fitness may be used, substantially the same minimum qualifications may be required and the same schedule of compensation may be applied with equity.

CLASSIFICATION – AR 503

A process for determining the needs and requirements of offenders for whom confinement has been ordered and for assigning them to housing units, programs and custody levels according to their needs and existing resources; and safety and security issues.

CLASSIFICATION PLAN –

AR 507

A plan to prepare inmates for release from administrative segregation and to direct them in appropriate programming.

CLASSIFIED SERVICE –

AR 310, 311, 316, 320, 343, 347

All positions in the public sector, which are not included in the unclassified service.  Refer to NRS 284.150.

CLERGY – AR 810

A person ordained or credentialed by a religious body to perform pastoral spiritual services for followers of a religious Faith Group.

CO-PAY ASSESSMENT –

AR 634

Assessed charges for medication or medical care that is imposed by NRS 209.246.

CODE OF ETHICS – AR 109

A set of rules describing acceptable standards of conduct for all employees.

COMBINED DNA INDEXING SYSTEM (CODIS) – AR 641

A DNA indexing system operated by the Federal Bureau of Investigation.

COMBUSTIBLE LIQUID –

AR 443

A substance with a flash point at or above 100 degrees Fahrenheit as classified in OSHA, Table C.

COMMERCIAL SOFTWARE- AR 141

Software purchased in the community to meet generic business needs (such as for a word processing or creating spreadsheets), as opposed to software developed by an organization’s information technology staff or by contract to meet an organization’s unique requirements.

COMMUNAL ITEMS BOX –

AR 810

A box maintained in the chapel or other assigned religious area, in which are kept the approved items for group worship.

COMMUNICABLE DISEASE – AR 614

A disease that may be transmitted directly or indirectly from one individual to another.

COMMUNITY ASSIGNMENT – AR 614

Any work or housing assignment, which is outside of the security perimeter of an institution, is considered a community contact area.  This includes, but is not limited to:  conservation camps, restitution centers, work release, and outside government work.

COMPLAINANT – AR 340

The individual person that reports an allegation of misconduct to the Department regarding any of its employees.

COMPLAINT – AR 343

Any anonymous, identified or third-party allegation, complaint, or grievance regarding employee misconduct or poor performance.

COMPLAINT CATEGORIES – AR 340, 343

Complaints are classified into one of three categories defined as follows:

·        Category 1

Ø   Illegal conduct.

Ø   Unauthorized or excessive use of force, abuse of authority, neglect of duty, violation of rights, or workplace violence.

Ø   Insubordination or dishonesty.

Ø   Conduct that compromises or has the potential to compromise an employee’s ability to perform their duties or to provide service impartially.

Ø   Discriminatory or harassing conduct, comments, remarks or behavior.

Ø   Significant noncompliance, failure to comply, or disregard of Federal, State, or Departmental guidelines, policies, procedures, recognized agreements, rules, regulations, or directives.

Ø   Serious breaches of security.

·        Category 2

Ø   Making discourteous, disparaging, or improper remarks or the spreading of malicious rumors that are disruptive to the Department, its staff and employees.

Ø   Minor noncompliance or failure to comply or disregard of Federal State, or Department guidelines, policies, procedures, recognized agreements, rules, regulations or directives.

Ø   Allegation of poor or less than standard performance involving misconduct that may or may not require an interview, an investigation, or gathering and securing evidence that when completed may result in corrective or disciplinary action up to and including termination or the filing of criminal charges.

Ø   Conduct that is unbecoming or discredits the Department.

§         Category 3

Ø   Noncompliance, failure, or disregard of Department guidelines, policies, procedures, recognized agreements, rules or directives that do not rise to the level of a Category 1 or 2 complaint.

Ø   Conduct that may tend to reflect unfavorably upon the employee or the Department.

Ø   Any allegation that does not rise to the level.

COMPLAINT CLASSIFICATION – AR 340, 343

The evaluation and placement of complaints into one of three categories to ensure investigation at the appropriate level.

COMPLAINT UNIT SUPERVISOR – AR 268

Staff member designated by the Inspector General to investigate report and process all claims pertaining to department vehicles and state property.

COMPUTED CUSTODY –

AR 123, 503

The objective custody level dictated by a numerical score given to selected case factors relevant to the classification process and calculated through the Objective Classification Instrument.  The computed custody is determined when an inmate falls within a specified score range or when a specific limitation exclusion is entered.

CONFIDENTIAL INFORMATION – AR 568, 569

Any information classified as confidential by the Department under the authority of statute and case law and is kept secret from the inmate or all other unauthorized persons, agencies or entities.  Confidential information is not limited to medical and mental health information and includes, information that if disclosed would (3-4095):

·        Endanger the health and/or safety of the subject or other persons;

·        Endanger the security of any Department facility;

·        Disclose personal information pertaining to a person other than the inmate when the information would not reasonably be a part of the inmate’s knowledge or experience;

·        Impede an investigation or prevent the Department from accomplishing its statutory purpose and function in criminal, civil, or administrative matters; and

·        Provide information required by statute to be withheld from the individual to whom it pertains.

CONFIDENTIAL REGULATION – AR 100

Any regulation designated as “confidential” by the Director of the Department and therefore has only limited access to specific outside agencies and personnel.

CONFISCATED CASH – AR 258

Any unauthorized cash found on an inmate incarcerated in the Nevada Department of Corrections.

CONTINUOUS CYCLE COUNTS – AR 204

The procedure of the counts performed by the retail storekeeper as specified in the Cyclic Physical Inventory Procedure defined below.

CONTINUOUS QUALITY IMPROVEMENT – AR 601

A process by which health care issues are identified and resolved through objective and systematic monitoring.

CONTRABAND – AR 711, 722

·        Any item or article not authorized by departmental regulations, or in excess of the maximum quantity permitted, or which is received or obtained from an unauthorized source is contraband. 

·        Any item or article of property that poses a serious threat to the security of an institution and ordinarily never approved for possession or admission into the institution, and any item or article which may be, or has been authorized for possession at one time, but now is prohibited for possession due to health, fire or safety concerns.

·        Any authorized property that has been altered.

CONTRACT MONITOR –

AR 212

A designated department employee with the responsibility to document all aspects of contract compliance in accordance with NRS Chapter 333, NAC Chapter 333, and SAM Chapter 300.

CONTRACT SERVICE PROVIDER – AR 352, 740

A private person or organization that agrees to furnish materials or to perform services for the Department or any of its institutions at a specified price.  A contract service provider is subject to all applicable rules and regulations of the Department.

CONTRACT SUMMARY –

AR 212

A form prescribed by the Board of Examiners to provide an accurate description of the contract document.

CONTRACTOR – AR 142

An individual or company who provides services or goods to the Department under a contract.

CONTRACTS – AR 212

The document used to enter into a legal arrangement with outside entities for services and/or supplies including Interlocal and Cooperative Agreements.

CONTROL NUMBER – AR 265

Tracking/authorization number issued for approved travel expenses.

CONTROL TERMINAL AGENCY (CTA) – AR 139

The state agency, designated by the NCIC advisory policy board, which ahs responsibility over all users of the state NCIC users.

CONTROLLED SUBSTANCE – AR 635

Narcotics, psychotropics, and/or prescription pain medications.

CONVALESCENT CARE –

AR 625

Health care provided to patient recovering from illness or injury.

COOPERATIVE AGREEMENTS – AR 212

An agreement between two or more public agencies for the “joint exercise of powers, privileges and authority,” including, but not limited to law enforcement.

COPYRIGHT – AR 141, 142

A set of specific rights to content use, manipulation, and distribution that the federal law grants content creators.  Software is considered content.

CORONER – AR 420

A public officer whose chief duty is to determine by inquest the cause of death not obviously due to natural causes.

CORRECTIONAL CASE RECORDS MANAGER (CCRM) – AR 560, 564

The employee responsible for the maintenance of records pertaining to the convictions, sentences, and time credit records of all inmates in the custody of the Department.

CORRECTIONAL EMPLOYEE/ OFFICER BASIC TRAINING PROGRAM – AR 604

The Department’s 320-hour certified Correctional Employee/Officer Basic Training Academy for the Department’s peace officers.

CORRECTIVE ACTION –

AR 343

Verbal counseling, written counseling, special evaluations or letters of instruction.

COUNCIL LEADER – AR 809

Three inmates chosen by the Native American participants to represent them.  Their names must be registered with the Associate Warden of Programs (AWP) or/and Associate Warden of Operations (AWO) and Chaplain.

COUNSEL-SUBSTITUTES –

AR 722

Inmates approved, via the classification process, to assist other inmates as authorized by regulation. 

COURT DETAIL OFFICER – AR 431

An officer who escorts an inmate from the institution to court and return.

CRIMINAL CONDUCT – AR 708

Behavior that is in violation of any local, state, federal statute.

CRIMINAL HISTORY RECORDS INFORMATION (CHRI) – AR 560

These records contain data collected by criminal justice agencies on adult individuals, consisting of a description and notations of arrests, detentions, formal criminal charges, and dispositions.

CRIMINAL INVESTIGATION – AR 340

A formalized process regarding a complaint of employee misconduct that alleges a violation of law.

CRIMINAL JUSTICE INFORMATION – AR 139

Information collected by criminal justice agencies that is needed for the performance of their legally authorized, required functions.  With specific regard to the Department of Corrections it would include information on Wanted Persons, and documented Criminal History.

CRITERIA – AR 601

Predetermined objective elements of patient care used to measure extent, value, or quality.

CRITICAL/TRAUMATIC INCIDENT – AR 154

A situation in which one feels victimized or overwhelmed by a sense of vulnerability and/or lack of control, with possible physical, psychological, and/or emotional consequences.  Examples of critical/traumatic incidents include, but are not limited to, the following:

·        Physical assault;

·        Sexual assault;

·        Death of a staff member, volunteer or close work associate, or inmate;

·        Psychological assault or death threat;

·        Threats of serious bodily injury or death;

·        Hostage or riot situations;

·        Witnessing of a suicide or an attempted suicide of a staff member, volunteer, close work associate or inmate;

·        Exposure to a potentially life-threatening disease; and

·        Natural disaster or fire.

CUSTODY – AR 504, 521

The level of supervision and control exercised over individual inmates for their management within the Department.

CUSTODY EXCLUSIONS –     AR 506, 509

Case factors documented in sections C and D of objective classification instruments, which exclude an inmate from reduced custody levels, which documents the reasons for not assigning the computed custody level.

CYCLIC PHYSICAL INVENTORY PROCEDURE – AR 204

A continuous procedure performed by the retail storekeeper, whereby a portion of the inventory items are counted and corrected each week.  The schedule is such that all items at a location will be completely counted twice a year, in addition to the complete annual physical inventory count.

DAILY DEPARTMENTAL COUNT SHEET – AR 570

A summary of the movement reported by each institution, facility, and the Central Statistician, computed by the Nevada Corrections Information Systems (NCIS).

DAILY MOVEMENT SHEET – AR 570

A document produced by each institution and facility and the Network Specialist, reporting specific inmate movement which occurred during the previous 24 hours.  This document records important changes in an inmate’s status and provides the Department with the means to conduct a daily reconciliation of the count.

DATING RELATIONSHIP –

AR 346

A relationship between a supervisor and an employee who is in the direct line of authority of the supervisor that involves or may reasonably lead to a consensual amorous or sexual relationship.  This does not include business lunches or other platonic associations.

DANGEROUS MATERIALS – AR 443

Any materials or a substance that poses a hazard to employees or employee.

DEBRIEFING – AR 154, 645

A meeting immediately following a critical/traumatic incident with employees who were directly affected by an incident, in order to provide information and assess any need for further mental health services.

DELIVERING/DISTRIBUTION MEDICATION – AR 635

To furnish packaged prescriptions, which have been dispensed by the Departmental Pharmacist, to a patient for self-administration.  These may not be opened or repackaged by other personnel.

DEMOTION – AR 343

Any movement of a permanent employee to a class having a lower grade than the class previously held.

DENTAL ASSISTANT – AR 631

A person who assists the dentist in routine and emergency procedures in all areas of dental care including diagnostic, preventative, restorative and oral surgery.

DENTAL PROSTHETICS –

AR 631

A manmade device needed to provide mastication.

DENTAL PROSTHETICS TECHNICIAN – AR 631

A person, who fabricates, assembles and repairs dental prosthetics such as dentures and partial dentures.

DEPARTMENT – AR 100, 110, 115, 120, 123, 141, 142, 154, 201, 223, 258, 260, 265, 300, 306, 310, 311, 313, 314, 316, 317, 318, 319, 320, 322, 324, 328, 330, 331, 338, 339, 340, 343, 346, 347, 348, 349, 352, 355, 357,358, 401, 424, 446, 486, 491, 492, 507, 509, 523, 604, 630, 641, 653, 705, 722, 750, 810, 813, 854, 901, 902, 905, 907, 908

The Nevada Department of Corrections.

DEPARTMENT CHARGE ACCOUNT – AR 258, 722

The account that various inmate charges are posted to when the inmate has non-sufficient funds in their PPF account.

DEPARTMENT CHARGES –

AR 258, 722

Charges incurred by an inmate with non-sufficient funds in their individual account in the PPF but ultimately reimbursed to the Inmate Welfare Fund by that inmate through deductions from later deposits and/or payrolls.

DEPARTMENT COMPUTER EQUIPMENT-AR 141, 142, 143

Any information technology device or system that is owned, maintained, or operated by the Department, or is used at any Department location.

DEPARTMENT DISCIPLINARY HEARING OFFICER – AR 343

An appointing authority or designated Department representative not otherwise involved in the discipline, and charged with conducting pre and post disciplinary hearings.

DEPARTMENT DISEASE CONTROL SPECIALIST –

AR 329

The individual appointed to the classified position within the Department to oversee and monitor occupational exposure responsibilities of the Department within the guidelines of the Occupational Safety and Health Association (OSHA), Center for Disease Control, local Health Departments and to ensure compliance of the Department Exposure Control Plan. (AR 604)

DEPARTMENT FILE – AR 310, 311, 317, 343, 358

The Personnel, Medical, and Payroll files maintained by the Personnel Division within the Nevada Department of Corrections Personnel Office in Carson City.

DEPARTMENT INTELLIGENCE COORDINATOR – AR 446

The Security Threat Group Unit Supervisor.

DEPARTMENT ISSUED WEAPONS – AR 908

Weapons/Firearms issued/used routinely by the Department’s institutions/facilities employees and peace officers for the purpose of providing safety, security and prevention of escape.

DEPARTMENT PAYROLL OFFICE – AR 320, 322, 328

The payroll office located in the Department Personnel Division in Carson City who supervises all payroll functions within the Department.

DEPARTMENT PERSONNEL DIVISION – AR 300, 306, 308, 310, 311, 313, 314, 316, 328, 329, 330, 337, 343, 347, 348, 349, 352, 355, 358

The Personnel Division within the Nevada Department of Corrections.

DEPARTMENT PERSONNEL OFFICER – AR  322, 349

The administrative officer in charge of the Department’s Personnel Division, and Custodian of Records maintained within the Department Personnel Division.

DEPARTMENT SAFETY AND HEALTH SPECIALISTS –

AR 329

The individuals appointed to classified positions within the Department to administer, manage, supervise and coordinate the safety, health, tort claims and risk management issues.

DEPARTMENT SAFETY COMMITTEES – AR 319

Each institution Safety Committee is established and chaired by the Associate warden of programs.  Camps and Restitution Centers will have a representative sit on the institutional committees.

DEPARTMENT 2 (DEPT2) ACCOUNTS – AR 258

The account in which all legal copies are posted for monitoring compliance with the legal copy limit.

DEPOSITS FROM SOURCES OTHER THAN WAGES –

AR 258

Money orders and cashiers checks deposited on behalf of an inmate that are generally from outside the institution and sent from friends and relatives.

DESIGN CAPACITY – AR 510

The design capacity of each cell is one bed per cell.  Dormitory-style housing areas will have individual design capacities provided.  The number of inmates will not exceed a facility rated (design) bed capacity.

DESIGNATED CONTACT

The Department Personnel Division staff member designated by the Department Personnel Officer for the purposes of this procedure.

DESIGNATED EMPLOYEES – AR 902

For the purposes of this regulation, the employees of the Department designed by the Director to be peace officers, or attend the Correctional Employee/Officer Basic Training Program (e.g. Maintenance staff, Food Services Staff, Inspector General’s Investigators, Correctional Caseworker Specialists, etc.).

DESIGNATED EMPLOYEE – AR 908

Department employees designated by the Director to function as a peace officer or authorized to carry a weapon/firearm in the course of their duties and assignments.

DESIGNATED HEALTH CARE PROVIDER – AR 314

A medical provider contracted by Department of Administration, Risk Management Division, on behalf of the state agencies with police officer staff.

DETOXIFICATION – AR 625

The gradual withdrawal of an individual from drugs or alcohol.

DIAGNOSTIC CARE – AR 623

Tests and examinations performed to determine a disease process.

DIAGNOSTIC STUDY – AR 624

Radiographic examination (x-ray), MRI, CT Scan, etc.

DIRECT LINE OF AUTHORITY – AR 346

An employee’s immediate supervisor, that supervisor’s supervisor and each subsequent level of supervision through the employee’s chain of command to the Director.

DIRECT ORDER – AR 616

For the purposes of this regulation, a written or verbal order from a Physician or Mid-level Practitioner to medical personnel that instructs them to carry out a specific treatment, test, or medical procedure on a given patient.

DIRECT PURCHASE AUTHORITY (DPA) – AR 204

Refers to the authority granted by the Nevada State Purchasing Division, allowing the Inmate Stores/Coffee Shops to purchase goods direct from the vendor without the formal bid process.  The DPA is only for goods resold to inmates.

DIRECTOR – AR 107, 110, 111, 114, 120, 154, 201, 204, 223, 306, 310, 311, 313, 316, 320, 324, 328, 330, 331, 338, 340, 343, 346, 347, 352, 355, 401, 424, 491, 509, 604, 630, 641, 722, 854, 901, 902, 905

The Director of the Nevada Department of Corrections.

DISABILITY – AR 740

A physical or mental impairment of the inmate that substantially limits one or more major life activities.

DISABLING DAMAGE –

AR 348

Refers to one or more vehicles that cannot be driven from an accident scene.

DISCIPLINARY ACTION –

AR 343

The action imposed by the Department for failure to follow the rules, regulations, policies, procedures or orders.  The forms of disciplinary action are:  (1) dismissal, (2) demotion, (3) suspension without pay, and (4) written reprimand.

DISCLOSE – AR 568, 569

To reveal, release, transmit, transfer, disseminate, or otherwise make accessible or communicate all or any part of any record orally, in writing, electronically, or by any other means to the data subject or any other person, agency, or entity by the Department.

DISEASE CONTROL SPECIALIST III – AR 621

The person designated to schedule Infection Control Meetings, and coordinating the Infection Control Plan with Medical Administration and regulatory agencies throughout the state.

DISPENSING MEDICATION – AR 635

The furnishing of a prescribed medication in any amount greater than that which is necessary for the present and immediate needs of the ultimate user, i.e., multiple doses.

DISPOSAL – AR 750

Removal from the institution/facility of unauthorized items, which are taken from inmate mail and correspondence.

DISRUPTIVE GROUP – AR 446

An STG that the Deputy Director of Operations and the Inspector General certify as formally posing a threat to the security of the institutions, based upon their activity, behavior, status and/or whose activity, behavior or involvement in an event associated with an STG jeopardizes the safety and security of the staff, institution(s), inmate(s), or the community, and who cannot be managed by routine measures.

DISTRIBUTION DATE

The date the Administrative Regulations Gatekeeper distributes the Administrative Regulations.  This date may not be the same date the Director’s signature is obtained.

DIVISION HEADS – AR 105, 142, 300, 306, 310, 311, 313, 314, 316, 317, 320, 322, 324, 328, 337, 339, 340, 343, 346, 348, 349, 486

Those individuals responsible for the major divisions of the Department; including Personnel, EEO/Professional Development, Inmate Services, Fiscal, Inspector Generals Office, Procurement, Accounting, Offender Management, Stores, Medical and Correctional Programs.

DNA SPECIMEN – AR 641

For the purposes of this administrative regulation the specimen utilized is a saliva specimen, unless a blood specimen or other type is specifically ordered.

DONATED/SURPLUS COMPUTER EQUIPMENT-

AR 141

Any information technology device, software or system that is not purchased by the Department, of which ownership, maintenance or control will be transferred to the Department for use of any Department location or by any Department staff.

DRIVER – AR 348

A Department employee that is required to maintain a Commercial Driver’s License (CDL) in the performance of their duties.

DRUG DETECTION K-9 –

AR 409

A specially trained dog that is able to search and locate the four basic types of narcotics; Methamphetamine, Cocaine, Heroin and Marijuana.

DUCATS – AR 260

Books of coupons with various denominations used by Department staff, retirees and employees occupying office space in department locations for the purchase of hobbycraft items, employee services, and coffee shop/canteen purchases.

DUI PROGRAM – (305 PROGRAM) – AR 523

A two phase DUI Offender Alcohol Treatment Program offered to minimum custody male and female inmates within the Department at designated facilities; the second phase is a residential confinement program, for qualifying inmates, which is supervised by the Division of Parole and Probation.

EEO AND PROFESSIONAL DEVELOPMENT OFFICER – AR 308, 324, 908

The Department Equal Opportunity Officer as designated by the Director.  The EEO and Professional Development Officer is the designated Custodian of Records for EEO, Employee Development Division.

EEO/EMPLOYEE DEVELOPMENT DIVISION – AR 319, 358, 347, 901, 902, 905, 907

The Division officially tasked by the Department with:

·        Monitoring and investigating allegations of violations of the EEO/Employee Development and Employee Relations administrative regulations; and

·        Design, development, evaluation and implementation of the training and employee development programs.

EEO OFFICER – AR 319

For the purposes of this regulation, the Department’s designated position within the EEO/Employee Development Division that monitors and investigates allegations of violations of Title VII 42.

ELECTIVE/COSMETIC SURGERY – AR 618

Surgery that is not medically necessary to preserve life or limb.

ELECTRONIC MAIL (E-MAIL) – AR 142

The transmission of messages over communications networks.

EMERGENCY – AR 325, 337, 552, 740

Any significant disruption of normal institutional or Departmental procedure caused by riot, escape, fire, natural disaster, employee action or other serious incident the resolution of which cannot be delayed without creating a breach in security or serious bodily injury or irreparable harm to any person based on medical, dental, or other appropriate life/safety issues.

EMERGENCY CAPACITY THRESHOLD – AR 510

The point at which the population density of the individual housing unit or institution requires the use of unconventional housing or the population represents significant wear and tear on the physical plant or the normal supervision ability of the staff or the ability of the utility infrastructure to support the population.

EMERGENCY GRIEVANCE – AR 740

A grievance that poses an immediate threat to the welfare, safety, or security of an inmate when processed through normal channels.

EMERGENCY MEDICAL CARE – AR 329

Medical care rendered by a physician or chiropractor as a result of an industrial injury or occupational exposure.

EMERGENCY SITUATION – AR 107

Any significant disruption or normal facility or agency procedure, policy, or activity caused by riot, escape, fire, natural disaster, employee action, or other serious incidents.

EMPLOYEE – AR 311, 314, 317, 322, 324, 328, 329, 330, 337, 339, 340, 343, 347, 348, 349, 352, 357, 401, 569

A person legally holding a position with the Department in the public service as defined in NRS 284.015.

EMPLOYEE APPRAISAL & DEVELOPMENT FORM (NPD-15)

A written statement which details an Employee’s work performance, completed on the form prescribed by the State Department of Personnel.

EMPLOYEE ASSISTANCE PROGRAM – AR 319

A professional counseling program that is a benefit to all State of Nevada employees.  This program assists all State employees and their family members with personal and job-related problems.

EMPLOYEE DEVELOPMENT MANAGER (ED Manager) –

AR 319, 901, 902, 905, 907, 908

The position within the EEO/Employee Development Division responsible for the administration, management and supervision of the Employee Development Specialists.

EMPLOYEE DEVELOPMENT SPECIALISTS (EDS) – AR 604, 901, 902, 905, 907, 908

The Employee Development staffs responsible to ensure the Division’s assigned tasks of training and employee development are carried out.

EMPLOYEE/MANAGEMENT RELATIONS COMMITTEE (EMRC) – AR 324

That committee, as comprised herein, describes and itemizes the major elements, responsibilities and schedule to be followed.

EMPLOYEE SERVICES –

AR 260

Services provided to Department employees by institutionally paid inmates using state owned equipment.

EMPLOYEE SERVICES-TRADE SCHOOL – AR 260

Services provided to Department employees by inmates enrolled in programs established and operated by local school districts.

EMPLOYER – AR 329

Every person, firm, voluntary association and private corporation, including any public service corporation, which has in service any employee under contract of hire or inclusive of NRS 617.110.

ESCORTED LEAVE – AR 545

A period of time, which an inmate is allowed to leave the facility and go into the community, with staff supervision.

ESSENTIAL FUNCTIONS –

AR 314

The functions that a person who holds the position must be able to perform, unaided or with the assistance of reasonable accommodations.

ESSENTIAL MEDICATIONS – AR 608

Those life or health sustaining medications that have been prescribed to sustain an inmate’s health or well-being.

EVALUATION – AR 813

Review of an offender based upon assessment of data from psychological testing, file review, criminal history, behavioral background, prison conduct, staff observation, and other relevant materials submitted for the panel’s consideration.

EXCEPTION REPORTER –

AR 320

Reports only exceptions, i.e., annual, sick, compensatory time, shift differential, holiday.

EXCEPTIONAL CIRCUMSTANCE – AR 722

Circumstance involving safety, security and inmate management necessitating exceptions to procedures. 

EXCESSIVE – AR 740

More than four (4) unfounded, frivolous or vexatious grievances in a single month.

EXECUTIVE ASSISTANT –

AR 154

The staff member assigned to the Director to handle designated tasks.

EXEMPT POSITIONS – AR 343

Unclassified or classified positions designated in the State of Nevada Classification and Compensation Plan by the letter ‘E’, indicating that compensation for overtime is not required by Fair Labor Standards Act (FLSA) guidelines.

EXEMPT ITEM – AR 634

A prescription or medical devise issued to an inmate for which the inmate will not be assessed a co-pay.

EXPENDABLE PROPERTY – AR 711

Property items that, through normal use, are consumed or worn out; items which have been designated as more economical to replace than to repair or salvage.

EXTENDED CARE UNIT (ECU) – AR 614, 643

A designated housing area within a Department institution which provides an intermediate, transitional, or chronic level of mental health services to inmates who do not require inpatient care, but need more care and supervision than that provided for general population inmates.

FAILURE TO DISCHARGE DUTIES – AR 313, 343

Failure to perform duties described in work performance standards or as assigned by the Warden/Division Head.