NEVADA

DEPARTMENT OF

CORRECTIONS

 

SERIES 100

GENERAL

ADMINISTRATION

 

SUPERSEDES:

AR 104 (07/20/03)

 

ADMINISTRATIVE

REGULATIONS

MANUAL

 

ADMINISTRATIVE

REGULATION

104

DEVELOPMENT AND STANDARDIZATION OF FORMS

 

 

EFFECTIVE

DATE:

09/06/04

 

 

TABLE OF CONTENTS

                        PURPOSE

                        AUTHORITY

                        RESPONSIBILITY

                        DEFINITIONS

                        APPLICABILITY

                        PROCEDURES

104.01             DEVELOPMENT AND STANDARDIZATION OF FORMS

                        REFERENCES

                        ATTACHMENTS

                        MANDATORY REVIEW DATE                                07/20/05                     

 

PURPOSE

 

To ensure the proper management and control over the creation, production, distribution and maintenance of all forms within the Department of Corrections.

 

To ensure standardization and consistency.

 

AUTHORITY

 

NRS 209.131

 

RESPONSIBILITY

 

The Executive Assistant to the Director is responsible for implementing and maintaining a forms management system. 

 

 

DEFINITIONS

 

AR GATEKEEPER – Designated Department staff that will be responsible for the finalization and distribution of the Administrative Regulations to the appropriate staff and other outside agencies.

 

AR PROJECT COORDINATOR – Designated Department staff that shall be responsible for managing and coordinating the development of the Administrative Regulations.

 

FORMS – Any printed or otherwise mass duplicated document used to gather or relay information.

 

MASS DUPLICATION – Any reproduction that involves in excess of five hundred (500) copies.

 

APPLICABILITY

 

All staff that develops, writes, implements or utilizes Department forms. 

 

PROCEDURES

 

104.01 DEVELOPMENT AND STANDARDIZATION OF FORMS

 

1.1       All new proposed forms will be submitted to the AR Project Coordinator via the AR Gatekeeper for evaluation and approval.

 

1.2       Forms that have been approved will be forwarded to the Executive Assistant of the Director for assignment of a number and retention of the original form.

 

            1.2.1    The number will consist of the alpha prefix DOC, followed by a three or four digit number.

 

            1.2.2    The month and year approved or revised will also be included – example DOC-001 1/01.

 

            1.2.3    Forms will be sequentially numbered.

 

            1.2.4    An index of forms will be maintained.

 

1.3       Any form that is to be mass duplicated will be produced in the Bookbindery located at the Nevada State Prison (NSP).

 

             1.3.1   Only forms that have been approved and numbered will be mass duplicated.

 

            1.3.2    The institution/facility implementing the form is required to supply the NSP Bookbindery with a “copy ready” form.

 

1.4              Forms will be kept to a minimum and only developed to ensure implementation of policy and

procedures.

REFERENCES

 

None

 

ATTACHMENTS

 

None

 

 

 

 

                                                                                                           

Jackie Crawford, Director                                            Date

 

 

 

CONFIDENTIAL                              XX  

                                    Yes                  No

 

 

THIS PROCEDURE SUPERSEDES ALL PRIOR WRITTEN PROCEDURES ON THIS SPECIFIC SUBJECT.