INMATE SERVICES

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Inmate Services is comprised of five separate functions for the benefit
of all inmates. The major functions, responsibilities and tasks are:

Inmate Banking

Posting of all incoming monies (i.e.; payrolls, deposits, Christmas gift coupons)
(Click here to print a Deposit Coupon)

·         Posting of department charges (indigent inmates at the time of posting)

·         Response to inmate inquiries

·         Process inmate transaction requests for inmate charges

·         Posting of inmate payroll

·         Posting of monies received from outside sources (lockbox, pensions, etc.) to inmate accounts

·         Administer Restitution Center's fiscal procedures with regard to the inmate account

·         Cash pay for the Restitution Center inmates

·         Post charges for medical, dental, and prosthetic co-pays

·         Post disciplinary sanctions and recover amounts owed to the Department by inmates

·         Daily and monthly reconciliation of all postings to inmate accounts

·         Provide monthly account statements to all inmates

Inmate Stores Accounting

·         Process all accounts receivable/payable for all canteens and coffee shops

·         Process store purchase debits and credits for all inmate accounts

·         Process all payables for inmate accounts

·         Process all payables for inmate Law Libraries

·         Process all deposit receipts for inmate accounts

·         Administer fiscal aspects of state wide release program for release assistance and transportation costs

·         Process inmate monies upon release

·         Provide release assistance funds for indigent inmates

·         Process all inmate payroll

·         Issuance of checks to the outside via inmate transaction requests

Inmate Stores and Coffee Shops

·         Provide inmate personal property to supplement State supplied products

·         Profits generated provide programs for the benefit of all inmates

·         Store profits transferred to Inmate Welfare Fund thus eliminating need for taxpayer funds for programs

·         Administers purchasing procedures for canteen/coffee shop operation

·         Revenues and expenditures controlled

·         Profitability report for administrative use

·         Provide personal photographs for inmates

·         Selection of approved inmate property for sale in canteens/coffee shops

Inmate Welfare Fund

·         Supports all inmate Law Libraries

·         Provides equipment and activities for the benefit of all inmates

·         Purchases exercise and recreation equipment

·         Funds special holiday recreational activities

·         Provides satellite and cable television reception/repair

·         Provides video rentals/Public Performance License

·         Administers the fiscal aspect of the Literacy Program

·         Provides various transfers to other budgets to repay costs incurred by indigent inmates

·         Administers fiscal aspect of Federal Grant-Life Skills for Prisoners

Special Projects

·         Administers the collection of child support

·         Administers the collection of fines, fees and assessments from the courts per the judgments of conviction

·         Administers the collection of victim specific restitution per the judgment of conviction

·         Provides the courts with inmate account information for financial certificates

·         Sends abandoned property (inmate account monies) to Business and Industry, Abandoned Property Division

·         Balances Controller's Report to Global in-house reports for 3 budgets

·         Testing and implementing policies and procedures as developed for Inmate Services

·         Documenting changes to be applied to Administrative Regulations and Internal Procedures

·         Developing detailed tracking for Inmate Store Fund

·         Posting documents to Global in-house accounting package

·         Balancing the Personal Property Fund checking account

·         Reconciliation of the Gate Check Account

·         Research of law suits, grievances etc. involving out of the ordinary or complicated issues

·         Generate weekly and monthly in-house reports

·         Reconciliation and disbursements of Vending Commissions